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- Tasks: Support office operations, manage documentation, and assist with project reporting.
- Company: Apex Resources Limited, a friendly and collaborative workplace in Dartford.
- Benefits: Flexible hours, training opportunities, and potential for permanent position.
- Other info: Temp to perm role with 20 hours per week, flexible during school holidays.
- Why this job: Join a growing team and make a real impact in a supportive environment.
- Qualifications: Good communication skills and a positive attitude are essential.
The predicted salary is between 33280 - 40320 £ per year.
Apex Resources Limited are on the lookout for an Admin Assistant in Dartford, DA1.
Role description:
BUSINESS SUPPORT ADMINISTRATIVE ROLE
- Positive and friendly individual required with a good level of communication; our business is based on good relationships with our clients.
- Working from the office preferred full time as we are trying to build a team and a happy environment/working culture, not just an empty office.
- Temp to Perm, 20 hours per week (Mon-Fri) with a view to increasing potentially if required.
- Can be flexible with school holidays for the right person in terms of hours and office working.
- Training can be made available to support growth into a business looking to expand.
- If someone is capable of more than the role, then we can produce a long-term training plan once permanent.
1. Office & Operational Management
- Oversee the day-to-day running of the office and administrative functions, purchasing anything to ensure the office can run smoothly.
- Ensure consistent processes across projects for documentation, reporting and communication - setting up job folders and ensuring all documentation is saved consistently and accurately, this will include chasing sites and site managers.
- Uploading documents to portals for clients when required.
- Support mobilisation of new projects (set-up of systems, documentation, trackers and reporting structures).
- Where you feel processes are duplicated, identify, report it and implement improvements to streamline workflows and reduce inefficiencies.
2. Commercial & Project Support
- Log in all new enquiries and keep track of items such as client, dates issued and received, win success rate etc.
- Assist with project cost reporting and margin tracking. Inputting values into Excel.
- Submitting receipts and invoices to Dext for reporting by the Accountant and logging invoices and receipts to keep a record of payment date.
- Support preparation of monthly CVRs (Cost Value Reconciliations).
- Produce Purchase Orders for suppliers and subcontractors.
- Monitor overhead spend and office-related budgets.
- Keep a record of any orders placed directly by the Operations Manager and Site Managers, e.g., Concrete Volumes etc. in pours.
- Support procurement administration and supplier onboarding processes.
- Complete Client PQQ for becoming part of their supply chain.
Ongoing work for the right candidate.
Contract Rate: £16-£18 per hour DOE
If you are interested and available, please apply and call the office and ask for Raluca.
Admin Assistant in London employer: Apex Resources Ltd
Contact Detail:
Apex Resources Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in London
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Apex Resources Limited. Understand their values and what they’re all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills can support their office and operational management needs. The more comfortable you are, the better you'll come across!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've streamlined processes or improved workflows in past roles. This is key for the Admin Assistant position, so be ready to share specific stories that highlight your abilities.
✨Tip Number 4
Don’t forget to follow up! After your interview, shoot them a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for their team!
We think you need these skills to ace Admin Assistant in London
Some tips for your application 🫡
Show Your Personality: We want to see the real you! When writing your application, let your friendly and positive nature shine through. This role is all about building good relationships, so don’t be shy to show us your communication style.
Tailor Your Application: Make sure to customise your application to fit the Admin Assistant role. Highlight any relevant experience in office management or project support, and mention how you can contribute to a happy working culture at Apex Resources.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points for your skills and experiences where possible, and make it easy for us to see why you’re the perfect fit for the job!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Apex Resources Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Admin Assistant role at Apex Resources Limited. Familiarise yourself with the key responsibilities like office management and project support. This will help you demonstrate how your skills align with their needs.
✨Showcase Your Communication Skills
Since the job requires a positive and friendly individual with good communication skills, prepare examples of how you've effectively communicated in previous roles. Think about times when you built strong relationships with clients or colleagues, as this will resonate well with the interviewers.
✨Be Ready to Discuss Process Improvements
Apex Resources is looking for someone who can identify and implement improvements. Come prepared with examples of how you've streamlined workflows or improved processes in past positions. This shows initiative and a proactive approach, which they value.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, training opportunities, or how they measure success in the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.