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For Companies At a Glance
- Tasks: Manage investor applications, cash subscriptions, and CRM updates with precision.
- Company: Join Apex Group, a global leader in fund administration with 13,000+ employees worldwide.
- Benefits: Enjoy a supportive environment, opportunities for growth, and the freedom to innovate.
- Why this job: Be part of a dynamic team that values your energy and passion while making a real impact.
- Qualifications: Attention to detail, self-motivated, proactive, and a team player are essential.
- Other info: This role offers a chance to improve company processes and work on exciting projects.
The predicted salary is between 28800 - 43200 £ per year.
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Fund Administrator (Data Management)
Role Summary
The Fund Administrator will be responsible for the daily processing of investor applications and cash subscriptions, the CRM updates to Investran and the provision of reports, welcome letters and portal activations communications to both clients and investors. The role requires a keen attention to detail because the accuracy and timeliness of internal and client deliverables are considered a critical aspect of the position.
The role has the following areas of responsibility:
- Complete the set up new investors on Investran and record CRM data relating to the investors, their advisers and other contacts.
- Complete reviews of data held on Investran to ensure that the appropriate records are maintained.
- Action discrepancies in CRM Data as detailed on daily Data Verification report.
- Reconcile the cash subscriptions reported on the Daily Update to Investran on a weekly basis.
- Timely address with client all subscription held with a Pending status.
- Ensure that all client and investor communications are issued on a timely basis.
- Support the preparation and issuance of client reports, consistent with the client’s SLA, through accurate and timely updates to Investran.
- Address email queries that have been assigned within 24 hours.
- Seek to improve company policies and procedures to maximise efficiency and create a best practice and controlled environment.
- Support the team with respect to the take on of new clients and ad-hoc projects.
Critical Success Factors
These are the job activities that are critical for the effective performance of the job e.g. personal attributes such as attention to detail or delivery of certain KPIs / cost-management. Please list the most critical job elements required to meet the job purpose and rank these job elements in order of their importance. Give examples of behaviour where applicable.
Critical Personal Attributes
- Demonstrate the Company’s core values: Can-do, Positive, Excellence, Integrity, Accountable.
- Attention to detail.
- Self-motivated.
- Proactive.
- Mindset for continuous improvement.
- Ability to prioritise, high energy and drive.
- Team player.
Critical Job Elements
- Understand company’s clients, agreed service levels and operational procedures.
- Accurately enter investor data into firm’s systems.
- Effective communication internally and with clients.
- Strict adherence to company policies and procedures.
- Prepare nominee client transactions for processing and review
- Prepare client specific reports and documentation for issuance or update to the Portal.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
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Fund Administrator employer: Apex Group Ltd
Contact Detail:
Apex Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fund Administrator
✨Tip Number 1
Familiarise yourself with Investran and CRM systems, as these are crucial for the Fund Administrator role. Understanding how to navigate these platforms will not only boost your confidence but also demonstrate your proactive approach during interviews.
✨Tip Number 2
Showcase your attention to detail by preparing examples of how you've successfully managed data accuracy in previous roles. This could involve discussing specific projects where you identified discrepancies and implemented solutions.
✨Tip Number 3
Research Apex Group's core values and think about how your personal attributes align with them. Be ready to discuss how you embody qualities like integrity, accountability, and a can-do attitude in your work.
✨Tip Number 4
Network with current or former employees of Apex Group on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
We think you need these skills to ace Fund Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Fund Administrator. Familiarise yourself with the key tasks mentioned in the job description, such as data management and client communication.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job requirements. Emphasise your attention to detail, ability to manage data, and any previous experience in fund administration or similar roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for the Fund Administrator position at Apex Group.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this role. A polished application reflects your professionalism.
How to prepare for a job interview at Apex Group Ltd
✨Showcase Your Attention to Detail
As a Fund Administrator, attention to detail is crucial. During the interview, provide examples of how you've successfully managed data accuracy in previous roles. Highlight any specific tools or processes you used to ensure precision.
✨Demonstrate Your Proactive Mindset
The role requires a proactive approach to problem-solving. Be prepared to discuss instances where you identified issues before they became problems and took the initiative to resolve them. This will show your potential employer that you can contribute positively to their team.
✨Understand the Company’s Values
Familiarise yourself with Apex Group's core values: Can-do, Positive, Excellence, Integrity, and Accountability. During the interview, relate your personal experiences to these values, demonstrating how you embody them in your work ethic.
✨Prepare for Client Communication Scenarios
Effective communication is key in this role. Think of examples where you successfully communicated complex information to clients or colleagues. Be ready to role-play a scenario where you address a client query, showcasing your communication skills and professionalism.
