At a Glance
- Tasks: Provide top-notch admin support to our Executive Committee and manage complex schedules.
- Company: Join a dynamic team in a fast-paced, innovative environment.
- Benefits: Enjoy competitive pay, flexible working hours, and opportunities for growth.
- Other info: Perfect for those who thrive in a busy, collaborative atmosphere.
- Why this job: Be the backbone of our executives and make a real difference in the company.
- Qualifications: 1-2 years as an assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Provide administrative support to multiple Executive Committee members
- Manage complex diaries, including scheduling meetings across multiple time zones
- Coordinate internal and external meetings
- Arrange and manage end-to-end travel bookings, including multi-destination itineraries
- Coordinate accommodation, transport, and visas where required
- Prepare and submit expense reports on behalf of Executives via Workday
- Ensure expenses are processed accurately and maintain compliance
Skills & Experience
- 1-2 years experience in a Team Assistant, Personal Assistant, or Executive Assistant role
- Experience supporting multiple senior stakeholders and Executives
- Proven experience managing complex diaries across multiple time zones and scheduling
- Experience using Workday (or similar systems) for expenses and approvals
- Strong experience in preparing and processing expense reports
- Experience booking multi-destination and international travel
- Excellent written and verbal communication skills
- Strong organisational skills with high attention to detail
- Ability to prioritise and manage multiple tasks effectively
- Proactive, adaptable, and solutions-oriented mindset
- High level of professionalism, reliability and responsiveness
Executive Assistant employer: Apex Group Ltd
As an Executive Assistant at our company, you will thrive in a dynamic and supportive work culture that values collaboration and innovation. We offer competitive benefits, including flexible working arrangements and opportunities for professional development, ensuring that you can grow your career while enjoying a healthy work-life balance. Located in a vibrant area, our office provides a stimulating environment where your contributions are recognised and rewarded, making it an excellent place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Apex Group Ltd!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Apex Group Ltd.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Apex Group Ltd. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Apex Group Ltd and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Apex Group Ltd. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Apex Group Ltd's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Apex Group Ltd
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Apex Group Ltd.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Apex Group Ltd will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Apex Group Ltd and how you would contribute to adapting HR strategies.
