At a Glance
- Tasks: Support top executives with scheduling, travel arrangements, and expense management.
- Company: Join a dynamic team in a fast-paced corporate environment.
- Benefits: Competitive salary, flexible working hours, and opportunities for growth.
- Other info: Perfect for those who thrive in a busy, collaborative atmosphere.
- Why this job: Be the backbone of the executive team and make a real difference.
- Qualifications: 1-2 years as an assistant, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Provide administrative support to multiple Executive Committee members
- Manage complex diaries, including scheduling meetings across multiple time zones
- Coordinate internal and external meetings
- Arrange and manage end-to-end travel bookings, including multi-destination itineraries
- Coordinate accommodation, transport, and visas where required
- Prepare and submit expense reports on behalf of Executives via Workday
- Ensure expenses are processed accurately and maintain compliance
Skills & Experience
- 1-2 years experience in a Team Assistant, Personal Assistant, or Executive Assistant role
- Experience supporting multiple senior stakeholders and Executives
- Proven experience managing complex diaries across multiple time zones and scheduling
- Experience using Workday (or similar systems) for expenses and approvals
- Strong experience in preparing and processing expense reports
- Experience booking multi-destination and international travel
- Excellent written and verbal communication skills
- Strong organisational skills with high attention to detail
- Ability to prioritise and manage multiple tasks effectively
- Proactive, adaptable, and solutions-oriented mindset
- High level of professionalism, reliability and responsiveness
Executive Assistant in City of Westminster employer: Apex Group Ltd
As an Executive Assistant at our company, you will thrive in a dynamic and supportive work environment that values collaboration and innovation. We offer competitive benefits, opportunities for professional development, and a culture that encourages work-life balance, all set in a vibrant location that fosters creativity and connection. Join us to be part of a team that not only values your contributions but also invests in your growth and success.
We think you need these skills to ace Executive Assistant in City of Westminster
Diary Management
Scheduling Across Time Zones
Travel Booking
Expense Reporting
Workday
Communication Skills
Organisational Skills
