At a Glance
- Tasks: Provide top-notch admin support to our Executive Committee and manage complex schedules.
- Company: Join Apex Group, a global leader in fund administration with a vibrant team culture.
- Benefits: Enjoy competitive pay, career growth opportunities, and a supportive work environment.
- Other info: Dynamic workplace with opportunities to learn and grow alongside industry leaders.
- Why this job: Be at the heart of decision-making and help shape industry-changing ideas.
- Qualifications: 1-2 years in a similar role, strong organisational skills, and a proactive mindset.
The predicted salary is between 30000 - 40000 £ per year.
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.
Apex are looking for an Executive Assistant to provide high-quality administrative and organisational support to members of the Executive Committee. This role is responsible for ensuring efficient day-to-day operations, managing complex schedules, coordinating travel, and supporting key business processes. We are looking for an individual who is highly organised, proactive, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities- Provide administrative support to multiple Executive Committee members
- Manage complex diaries, including scheduling meetings across multiple time zones
- Coordinate internal and external meetings
- Arrange and manage end-to-end travel bookings, including multi-destination itineraries
- Coordinate accommodation, transport, and visas where required
- Prepare and submit expense reports on behalf of Executives via Workday
- Ensure expenses are processed accurately and maintain compliance with company expense policies
- Support Executives with system-related administrative tasks including approvals in our Workday system
- Act as a key point of contact between Executives and internal/external stakeholders
- Maintain confidentiality and handle sensitive information and tasks
- Support with ad hoc requests on a daily basis
- 1–2 years’ experience in a Team Assistant, Personal Assistant, or Executive Assistant role
- Experience supporting multiple senior stakeholders and Executives
- Proven experience managing complex diaries across multiple time zones and scheduling
- Experience using Workday (or similar systems) for expenses and approvals
- Strong experience in preparing and processing expense reports
- Experience booking multi-destination and international travel
- Excellent written and verbal communication skills
- Strong organisational skills with high attention to detail
- Ability to prioritise and manage multiple tasks effectively
- Proactive, adaptable, and solutions-oriented mindset
- High level of professionalism, reliability and responsiveness
Executive Assistant in London employer: Apex Group Ltd (UK Branch)
At Apex Group, we pride ourselves on being an exceptional employer that champions employee growth and innovation. Our dynamic work culture fosters collaboration and empowers you to take the lead, ensuring that your unique skills are supercharged in a supportive environment. With a global presence and local service, we offer unparalleled opportunities for career advancement and the chance to make a meaningful impact in the fund administration sector.
Contact Details:
Apex Group Ltd (UK Branch) Recruitment Team
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We think you need these skills to ace Executive Assistant in London
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