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- Tasks: Assist with vehicle procurement, manage fleet inventory, and coordinate driver training.
- Company: Join a forward-thinking company focused on sustainable fleet management.
- Benefits: Flexible part-time hours, competitive pay, and opportunities for professional growth.
- Other info: Dynamic role with a focus on collaboration and excellent communication.
- Why this job: Be a key player in promoting eco-friendly transport solutions and enhancing employee experiences.
- Qualifications: Strong computer skills, attention to detail, and a full UK driving licence required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Assist employees with procurement of company vehicles (excluding commercial vehicles) via our fleet provider, based on preference, availability, budget and compliance with company policy.
- Manage the company salary‑sacrifice scheme for EVs.
- Maintain current inventory of all vehicles using the Fleetio application.
- Coordinate vehicle leasing, purchasing and disposal processes in compliance with company policy with the fleet provider.
- Track warranty details and ensure warranty services are utilized when applicable.
- Provide advice to car drivers on how to handle accident damage (resolved in house).
- Provide advice to car drivers on how to deal with the fleet provider for maintenance requests and malfunctions.
- Coordinate driver onboarding, training programmes and vehicle handovers.
- Maintain comprehensive driver files.
- Work with HR to monitor licence expiration dates and re‑certifications.
- Ensure all vehicles are properly insured and that documentation is up to date.
- Manage insurance renewals, claims and coordination with providers in event of accidents.
- Maintain records of damage, liability claims and repairs related to incidents.
- Assist with processing and administration of penalty charge notices and driver fines, ensuring proper confirmation of driver identity and deducting fines from employee salary when applicable.
- Establish and maintain relationships with vehicle supplier, maintenance shops and insurance providers.
- Provide assistance to drivers to obtain and evaluate quotes for repairs, parts or services.
- Manage service level agreements (SLAs) with the fleet provider to ensure quality and timely delivery and highlight when SLAs are not met.
- Act as first point of contact for internal departments regarding company car or salary‑sacrifice inquiries.
- Communicate with drivers and managers about changes in policies, vehicle availability or service schedules.
- Provide excellent service by ensuring quick resolution to issues and clear communication channels.
This role does not oversee commercial vehicles such as Wiltshire Farm Foods delivery vans.
Qualifications
- Excellent computer skills, including Microsoft Word, Excel and database entry.
- Excellent organisational skills.
- Effective written and verbal communication skills.
- Good communication and interpersonal skills.
- Strong attention to detail and accuracy in record‑keeping.
- High level of confidentiality and professionalism.
- Knowledge of relevant regulations and safety standards.
- Full UK manual driving licence.
- Part‑time: minimum 25 hours per week across 5 days.
Desired Experience
- Previous experience as a Fleet Administrator or in a similar role managing a fleet of vehicles.
- Previous knowledge of fleet management software and tools.
- Knowledge of vehicle compliance regulations (e.g., MOT, road tax, insurance, DVSA).
- Experience with environmentally sustainable fleet practices.
Fleet Administrator in Trowbridge employer: apetito
Contact Detail:
apetito Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator in Trowbridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the fleet management industry. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with fleet management software and your knowledge of vehicle compliance regulations. Make sure they see how you can add value!
✨Tip Number 3
Be proactive! If you find a company you're keen on, don’t wait for them to post a job. Reach out directly through our website and express your interest in working with them. It shows initiative and enthusiasm!
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of environmentally sustainable fleet practices. Companies love candidates who are forward-thinking and aware of current trends in fleet management!
We think you need these skills to ace Fleet Administrator in Trowbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Administrator role. Highlight your experience with fleet management, procurement, and any relevant software like Fleetio. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since this role involves a lot of communication with drivers and internal departments, make sure to showcase your effective written and verbal communication skills in your application. We love clear and concise communication!
Be Detail-Oriented: Attention to detail is key in this role, especially when it comes to record-keeping and compliance. Use your application to demonstrate how you've successfully managed details in previous roles. We appreciate accuracy!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at apetito
✨Know Your Fleet Management Basics
Brush up on your knowledge of fleet management software and vehicle compliance regulations. Being able to discuss these topics confidently will show that you understand the role and can hit the ground running.
✨Demonstrate Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Highlight how you maintained records, coordinated with suppliers, or handled driver onboarding to showcase your organisational prowess.
✨Communicate Clearly and Effectively
Since this role involves a lot of communication with drivers and internal departments, practice articulating your thoughts clearly. Use role-play scenarios to simulate conversations about vehicle maintenance or policy changes to build your confidence.
✨Show Your Attention to Detail
Bring along examples of your meticulous record-keeping or any processes you've implemented to ensure accuracy. This could be anything from tracking warranty details to managing insurance renewals—demonstrating your attention to detail will set you apart.