Health & Safety Administrator

Are you an experienced administrator ready for a new challenge? We are seeking a skilled administrator to support our team of seven safety, health, fire and environmental specialists, helping protect and enhance standards across the entire apetito organisation.

With nearly 2,000 employees, plus contractors, operating across around 50 sites — and with continued growth on the horizon — maintaining robust safety, fire prevention and environmental performance is central to how we operate. Ensuring our people stay safe and that we remain a responsible neighbour in every community is an essential part of our mission.

In this role, you’ll be at the centre of the team’s work, providing the practical, day‑to‑day support that helps our specialists operate more efficiently and effectively. The variety is broad, the pace is lively and your contribution will be critical to everything we deliver.

Based at our Portbury, Bristol, site full time, the typical hours will be Monday - Friday, 8.30am to 5.00pm.

Responsibilities:

• You will take responsibility for overseeing the company’s central injury‑reporting and safety‑event software, working closely with colleagues at our German parent organisation.
• A key part of the job is to log and monitor every workplace injury through to resolution. This includes capturing full incident details and supporting evidence — such as photographs, witness statements, injury descriptions and any resulting lost time — and ensuring all investigation reports are completed to a high standard.
• You will also gather and centrally file all documentation required for compensation claims.
• The role involves analysing injury trends and producing accurate reports, dashboards, trackers and presentations that help inform leadership decisions.
• The position supports the wider safety and environmental risk management systems, particularly through tracking improvement actions and driving them to closure.
• Additional responsibilities include diary coordination, organising meetings, taking notes during and after discussions, and distributing minutes promptly to relevant stakeholders.

Qualifications/Personal Qualities:

• Essential: Experienced administrator with excellent attention to detail.
• A highly organised and logical completer/finisher.
• Helps flag anomalies, risks, or trends needing attention.
• Comfortable liaising with people from all locations, remotely.
• Handles sensitive topics (performance, safety issues, operational problems) with tact.
• Use initiative to see tasks through, even when information is incomplete or requires chasing.

• Desirable: Experience in use of Powerpoint and Excel.
• Able to manage multiple diaries to schedule meetings.
• Act as a central “hub” connecting people, information and actions.
• Build effective working relationships with specialists, site leaders and operations teams.

Company Benefits:

• Competitive salary – accredited Living Wage employer.
• 25 days holiday per year, plus bank holidays.
• Option to purchase up to 5 additional days holiday per year.
• Discretionary annual bonus scheme.
• Pension scheme - employer matched contributions up to 4%.
• Life assurance scheme worth at least 1x annual salary.
• Subsidised canteen.
• Free parking.
• Free turkey or voucher at Christmas.
• apetito perks scheme including salary sacrifice options and retail discounts.

As a family-owned business, we take great pride in being a company that makes a real difference and is dedicated to creating outstanding meals to be proud of. We develop a range of products designed to enhance health and well-being for all our customers. We are driven by a passion for service and dedicated to feeding some of the UK’s most vulnerable people. We proudly support British food and farming, focusing on using the best ethical and sustainable produce in alignment with our goal to reach Net Zero by 2040. Our ethical standards are recognised by the ETI and we are an accredited Living Wage employer. We embrace inclusion, empowering individuals from diverse backgrounds. Our commitment to making a real difference extends to customers, communities, and staff and we are on a mission to build an inclusive workplace where everyone reaches their full potential.