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- Tasks: Coordinate facilities, manage supplies, and support day-to-day operations in a dynamic office environment.
- Company: Join a proactive team in Southampton focused on creating a welcoming workplace.
- Benefits: Part-time hours with flexibility, great work-life balance, and opportunities for personal growth.
- Why this job: Be the go-to person ensuring our offices run smoothly and safely for everyone.
- Qualifications: Experience in facilities coordination or administration, strong organisational skills, and excellent communication.
- Other info: Opportunity to travel occasionally and contribute to a positive workplace culture.
The predicted salary is between 20000 - 25000 £ per year.
Are you an organised and proactive individual who enjoys keeping things running smoothly? Do you take pride in creating a safe, well‑managed and welcoming working environment? We’re looking for a Facilities Co-ordinator to join our team based in Southampton, Hampshire. This is a varied and hands‑on role where you’ll play a key part in supporting the day‑to‑day operations of our office and wider property portfolio.
Working closely with the Facilities Manager and Facilities Lead, you’ll help ensure our offices are maintained to high standards of safety, compliance and efficiency. You’ll be a key point of contact for colleagues, supporting everything from facilities coordination and supplier management through to onboarding new starters and managing site services. This is a front‑facing role with real variety; from coordinating maintenance and compliance checks, to supporting business operations and ensuring our workplaces run smoothly for colleagues and visitors alike.
Please note this is a part‑time role (15 hours per week); the ideal working pattern would be 5 hours per day during office hours, Tuesday, Wednesday and Friday although for the right person we would consider a slightly different pattern. Please note we would expect the successful person to travel potentially to Devon once a month.
What you’ll be doing:
- Supporting the day‑to‑day coordination of facilities across your assigned sites
- Liaising with contractors and service providers to ensure maintenance and services are delivered effectively
- Supporting health and safety compliance, including regular site checks and record keeping
- Managing office supplies, equipment and general site services
- Acting as a point of contact for facilities‑related queries
- Supporting new starters and leavers, including equipment and workspace setup
- Coordinating post, courier services and general office administration
- Supporting asset management, fleet coordination and site records
- Assisting with training bookings, travel arrangements and purchasing requests
- Contributing to business continuity planning and wider operational support
What we’re looking for:
- Experience in a facilities, office coordination, administration or similar role
- Strong organisational and planning skills in a fast‑paced environment
- Excellent communication skills, both written and verbal
- Confidence working independently and as part of a wider team
- A proactive, solutions‑focused approach
- The ability to build positive relationships with colleagues, clients and suppliers
It’s a bonus if you have:
- Experience working within a Facilities Management or HSEQ environment
- Knowledge of health and safety processes or compliance requirements
- Experience using helpdesk or support systems (e.g. Zendesk)
- Experience supporting audits or quality management systems
- A full UK driving licence and willingness to travel to other sites occasionally
Facilities Co-ordinator (15 hours/3 days per week) in Southampton employer: APEM Ltd
Contact Detail:
APEM Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Co-ordinator (15 hours/3 days per week) in Southampton
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they value. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! As a Facilities Co-ordinator, you'll need to liaise with various people. Try role-playing common scenarios with a friend to boost your confidence and ensure you can handle any questions thrown your way.
✨Tip Number 3
Be proactive during the interview. Bring up ideas on how you could improve their facilities management or share examples of how you've solved problems in the past. This shows you're not just looking for a job, but you're ready to contribute from day one.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can set you apart from other candidates. Plus, it shows your enthusiasm for joining their team!
We think you need these skills to ace Facilities Co-ordinator (15 hours/3 days per week) in Southampton
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your experience in keeping things organised and running smoothly. We want to see how you've managed facilities or similar environments before, so share specific examples that demonstrate your planning prowess.
Communicate Clearly: Since this role involves a lot of communication, make sure your written application is clear and concise. Use straightforward language and avoid jargon. We appreciate a friendly tone that reflects your personality!
Tailor Your Application: Take the time to tailor your application to our job description. Mention how your skills align with the responsibilities listed, like supporting health and safety compliance or managing office supplies. This shows us you’re genuinely interested in the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at APEM Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Co-ordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as supporting day-to-day operations and liaising with contractors. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to share specific examples from your past experiences where you've successfully managed multiple tasks or projects. Think about times when you coordinated maintenance or ensured compliance – these stories will highlight your suitability for the position.
✨Communicate Clearly and Confidently
Excellent communication is key in this role, so practice articulating your thoughts clearly. During the interview, be sure to listen actively and respond thoughtfully to questions. This will not only showcase your communication skills but also your ability to build positive relationships with colleagues and suppliers.
✨Be Proactive and Solutions-Focused
The ideal candidate for this role is proactive and solutions-focused. Prepare to discuss how you've tackled challenges in previous roles. Share examples of how you identified issues and implemented effective solutions, which will demonstrate your ability to contribute positively to the team and the workplace environment.