[GOVT] Office Manager (Contract) – JL in Glasgow

Working Location: Labrador Park
Working Hours: Monday – Thursday, 8.30am to 6pm, Friday: 8.30am to 5.30pm
Contract Duration: 12 months

Job Responsibilities:

Strategic & Administrative Operations

· Drive operational improvements and process efficiency across the division

· Manage core administrative functions of 3 Directors including:

o Finance and procurement operations

o Asset and inventory management

o Documentation and records

o Travel and expenses

o Vendor relationships

· Streamline end-to-end procurement and finance processes to enable quick team access while maintaining accountability

· Resolve finance/procurement issues and implement improvements based on user feedback

· Monitor process metrics and user behaviour to optimise finance and procurement experience and operations

· Work with internal stakeholders and coordinate with legal, procurement, finance and audit teams for compliance and reconciliation

· Plan and run initiatives to improve finance & procurement tools, policies, and practices to help teams run more effectively in the Division.

· Provide data-driven insights to support management decision-making

Culture & Team Engagement

· Design and execute team-building initiatives and social activities

· Plan and manage divisional events and off-site functions

· Create programmes to strengthen organisational culture

· Maintain an inspiring work environment

· Drive employee engagement initiatives

Facility & Event Management

· Oversee facility operations and maintenance

· Manage meeting logistics and venue bookings

· Coordinate calendar events and scheduling of assigned Directors

· Handle event documentation and vendor coordination

Job Requirements:

· 5+ years of experience in operations management, with significant exposure to finance and procurement

· Track record of implementing process improvements and digital transformations

· Experience in stakeholder management across multiple functions

· Background in data analysis and reporting

· Proven planning and organisational abilities

· Experience in culture building and event planning

· Critical thinking with attention to detail

· Ability to manage multiple priorities effectively

We regret to inform that only shortlisted candidates will be notified.
Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275