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- Tasks: Support daily facilities operations, monitor usage, and assist with AV setups.
- Company: Join a dynamic team focused on enhancing workplace efficiency and comfort.
- Benefits: Enjoy hands-on experience, flexible work environment, and opportunities for growth.
- Why this job: Be part of a crucial transition, making a real impact on workplace management.
- Qualifications: Diploma in Facilities Management preferred; 2 years experience is a plus.
- Other info: Ideal for proactive individuals who thrive in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
The Facilities Assistant will support the team in managing day-to-day facilities operations during the transitional period leading to the installation of occupancy monitoring sensors. This role involves manual monitoring, data analysis, vendor coordination, AV support, and various facilities-related administrative and operational duties.
Key Responsibilities
- Monitor the usage of all meeting rooms and workstations.
- Perform data analysis and generate usage statistics reports for space management.
- Assist with the management and arrangement of office furniture and meeting room equipment.
- Escort and supervise vendors and visitors for deliveries, installations, and maintenance works.
- Troubleshoot and assist with the setup of AV equipment for meetings and events.
- Print, laminate, and display FM advisories within the premises.
- Manage and respond to facilities-related issues submitted via the internal reporting system.
- Coordinate with appointed vendors to ensure timely resolution of reported issues.
- Manage room/cabinet/locker keys and assist staff with access issues (e.g. forgotten passcodes).
- Provide support on staff pass issuance and related administrative matters.
- Support other facilities management-related projects and tasks as assigned by the Supervisor.
Requirements
- Diploma in Facilities Management or a related field preferred.
- At least 2 years of relevant experience in facilities or workplace operations is advantageous.
- Comfortable with physically active work; must be able to walk frequently across multiple levels.
- Hands-on experience in AV equipment handling and minor troubleshooting is an advantage.
- Good communication and coordination skills to work with vendors and internal stakeholders.
- Proactive, reliable, and detail-oriented with the ability to work independently.
Administrative Executive, Facilities Management (FM) employer: APBA TG HUMAN RESOURCE PTE. LTD.
Contact Detail:
APBA TG HUMAN RESOURCE PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Executive, Facilities Management (FM)
✨Tip Number 1
Familiarise yourself with the latest trends in facilities management and occupancy monitoring. This knowledge will not only help you understand the role better but also impress us during any discussions.
✨Tip Number 2
Network with professionals in the facilities management field. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Prepare to demonstrate your hands-on experience with AV equipment. Consider setting up a mock meeting scenario where you troubleshoot common issues, as this practical knowledge will be valuable in the role.
✨Tip Number 4
Showcase your proactive approach by thinking of ways to improve facilities operations. Bring these ideas to the interview, as we appreciate candidates who are not just reactive but also forward-thinking.
We think you need these skills to ace Administrative Executive, Facilities Management (FM)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management or workplace operations. Emphasise any hands-on experience with AV equipment and your ability to coordinate with vendors.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the key responsibilities. Mention specific examples of your previous work that demonstrate your proactive and detail-oriented nature.
Highlight Relevant Skills: Clearly outline your communication and coordination skills in your application. Provide examples of how you've successfully managed vendor relationships or resolved facilities-related issues in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at APBA TG HUMAN RESOURCE PTE. LTD.
✨Show Your Understanding of Facilities Management
Make sure to demonstrate your knowledge of facilities management principles during the interview. Discuss any relevant experience you have, especially in monitoring usage and managing vendors, as this will show that you understand the core responsibilities of the role.
✨Highlight Your Data Analysis Skills
Since the role involves data analysis and generating reports, be prepared to discuss your experience with data handling. Bring examples of how you've used data to improve operations or make informed decisions in previous roles.
✨Demonstrate Your AV Equipment Proficiency
Given the hands-on nature of the job, it's important to showcase your experience with AV equipment. Be ready to talk about specific instances where you've set up or troubleshot AV systems, as this will highlight your technical skills.
✨Emphasise Your Communication Skills
Effective communication is key in this role, especially when coordinating with vendors and internal stakeholders. Prepare examples of how you've successfully communicated in past positions, particularly in resolving issues or managing projects.
