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For Companies At a Glance
- Tasks: Support training programmes and events with logistics, registration, and vendor coordination.
- Company: Join a dynamic team focused on delivering impactful training experiences for diverse participants.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for personal growth.
- Why this job: Perfect for those who thrive in teamwork and want to make a difference in training delivery.
- Qualifications: Fluent in Mandarin and English, with strong organisational and communication skills.
- Other info: This is a temporary 4.5-month contract, ideal for students seeking hands-on experience.
This is a 4.5-months contract.
Job Summary:
We are seeking a detail-oriented and proactive Admin Assistant to provide full-spectrum administrative and logistical support for our training programmes, seminars, conferences, study visits, and ad hoc events—particularly for foreign delegates, including Chinese-speaking participants.
In this role, you will be responsible for managing end-to-end course administration, including logistics, publicity, participant registration, vendor coordination, financial tracking, and database management. You will also support trainers and resource persons to ensure the smooth delivery of programmes, while working closely with cross-functional teams such as Finance, AV, Admin, and Customer Service to maintain high service standards.
The ideal candidate is fluent in Mandarin and English, highly organized, a fast learner, and able to thrive in a fast-paced, team-based environment.
Key Responsibilities:
- Coordinate logistics and administration for training programmes and events
- Manage course bookings, venue setup, training materials, publicity, registration, and post-event evaluation
- Liaise with vendors, trainers, and internal support teams for smooth programme execution
- Handle travel arrangements for foreign delegates
- Maintain accurate course records and alumni database
- Monitor course take-up, revenue, expenses, and ensure proper financial accrual
- Issue invoices to customers and process payments to trainers and vendors promptly
- Ensure timely updates of course information and compliance with service standards
- Provide bilingual (Mandarin-English) communication and support for Chinese-speaking delegates
Requirements:
- Strong time management and multitasking skills, able to meet tight deadlines
- Excellent teamwork and communication skills
- Fast learner, adaptable, and resourceful
- Fluent in spoken and written Mandarin and English (Chinese typing skills required)
- Prior experience in training operations, event coordination, or administrative support is preferred
- Familiarity with training administration systems or CRM tools is a plus
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Admin Assistant (Temporary) employer: APBA TG HUMAN RESOURCE PTE. LTD.
Contact Detail:
APBA TG HUMAN RESOURCE PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant (Temporary)
✨Tip Number 1
Familiarise yourself with the specific training administration systems or CRM tools mentioned in the job description. If you have experience with similar software, be ready to discuss how you can quickly adapt and apply that knowledge.
✨Tip Number 2
Highlight your bilingual skills in Mandarin and English during any conversations or interviews. Be prepared to demonstrate your fluency, as effective communication with Chinese-speaking delegates is crucial for this role.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or events simultaneously in previous roles. This will help illustrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Network with professionals in the training and event coordination field. Attend relevant seminars or workshops to meet potential colleagues and learn more about the industry, which could give you an edge in your application.
We think you need these skills to ace Admin Assistant (Temporary)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, event coordination, and any specific skills related to training programmes. Emphasise your fluency in Mandarin and English, as this is crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage multiple tasks. Mention your experience with logistics and your proactive approach to problem-solving, especially in fast-paced environments.
Highlight Relevant Experience: In your application, focus on any previous roles where you managed course administration or worked with cross-functional teams. Provide examples of how you successfully coordinated events or supported training programmes.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Ensure that your bilingual skills are clearly demonstrated, especially if you include any Mandarin text.
How to prepare for a job interview at APBA TG HUMAN RESOURCE PTE. LTD.
✨Showcase Your Bilingual Skills
Since the role requires fluency in both Mandarin and English, be prepared to demonstrate your language skills during the interview. You might be asked to switch between languages or answer questions in Mandarin, so practice speaking clearly and confidently in both languages.
✨Highlight Your Organisational Skills
The Admin Assistant position demands strong organisational abilities. Be ready to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Familiarise Yourself with Event Coordination
Since the job involves coordinating training programmes and events, it’s beneficial to have a solid understanding of event logistics. Research common challenges in event planning and think of how you would address them. This will show your proactive approach and readiness for the role.
✨Demonstrate Teamwork and Communication Skills
This role requires collaboration with various teams. Prepare to share examples of how you've effectively worked within a team in the past. Highlight your communication style and how you ensure everyone is on the same page, especially when dealing with diverse groups like foreign delegates.
