Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support daily facilities operations, monitor usage, and assist with AV setups.
- Company: Join a dynamic team focused on enhancing workplace efficiency and comfort.
- Benefits: Enjoy hands-on experience, flexible work environment, and opportunities for growth.
- Why this job: Be part of a crucial transition, making a real impact on workplace management.
- Qualifications: Diploma in Facilities Management preferred; 2 years experience is a plus.
- Other info: Ideal for proactive individuals who thrive in a fast-paced environment.
The predicted salary is between 28800 - 43200 £ per year.
Job description
The Facilities Assistant will support the team in managing day-to-day facilities operations during the transitional period leading to the installation of occupancy monitoring sensors. This role involves manual monitoring, data analysis, vendor coordination, AV support, and various facilities-related administrative and operational duties.
Key Responsibilities
- Monitor the usage of all meeting rooms and workstations.
- Perform data analysis and generate usage statistics reports for space management.
- Assist with the management and arrangement of office furniture and meeting room equipment.
- Escort and supervise vendors and visitors for deliveries, installations, and maintenance works.
- Troubleshoot and assist with the setup of AV equipment for meetings and events.
- Print, laminate, and display FM advisories within the premises.
- Manage and respond to facilities-related issues submitted via the internal reporting system.
- Coordinate with appointed vendors to ensure timely resolution of reported issues.
- Manage room/cabinet/locker keys and assist staff with access issues (e.g. forgotten passcodes).
- Provide support on staff pass issuance and related administrative matters.
- Support other facilities management-related projects and tasks as assigned by the Supervisor.
Requirements
- Diploma in Facilities Management or a related field preferred.
- At least 2 years of relevant experience in facilities or workplace operations is advantageous.
- Comfortable with physically active work; must be able to walk frequently across multiple levels.
- Hands-on experience in AV equipment handling and minor troubleshooting is an advantage.
- Good communication and coordination skills to work with vendors and internal stakeholders.
- Proactive, reliable, and detail-oriented with the ability to work independently.
#J-18808-Ljbffr
Admin Assistant, Facilities Management employer: APBA TG HUMAN RESOURCE PTE. LTD.
Contact Detail:
APBA TG HUMAN RESOURCE PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant, Facilities Management
✨Tip Number 1
Familiarise yourself with the specific facilities management tools and software that are commonly used in the industry. This knowledge can give you an edge during interviews, as it shows your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the facilities management field. Attend relevant events or join online forums where you can connect with others in the industry. This can lead to valuable insights and potentially even job referrals.
✨Tip Number 3
Prepare to discuss your hands-on experience with AV equipment and any troubleshooting you've done in past roles. Being able to share specific examples will demonstrate your practical skills and problem-solving abilities.
✨Tip Number 4
Showcase your communication and coordination skills by preparing scenarios where you've successfully managed vendor relationships or resolved facilities-related issues. This will highlight your ability to work effectively with both internal teams and external partners.
We think you need these skills to ace Admin Assistant, Facilities Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management or administrative roles. Emphasise any hands-on experience with AV equipment and your ability to coordinate with vendors.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job requirements. Mention specific examples of your previous work that demonstrate your proactive and detail-oriented nature.
Highlight Relevant Skills: Clearly outline your communication and coordination skills in your application. Provide examples of how you've successfully managed vendor relationships or resolved facilities-related issues in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at APBA TG HUMAN RESOURCE PTE. LTD.
✨Show Your Organisational Skills
As an Admin Assistant in Facilities Management, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've organised projects or coordinated with vendors in the past.
✨Highlight Your Technical Know-How
Since the role involves AV support and troubleshooting, make sure to mention any hands-on experience you have with AV equipment. Discuss any relevant situations where you successfully resolved technical issues during meetings or events.
✨Demonstrate Proactivity
Employers appreciate candidates who take initiative. Share instances where you identified a problem and took steps to resolve it before it escalated. This will show that you're reliable and detail-oriented.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, such as how you would handle a last-minute AV setup or a facilities-related issue reported by staff. Practising these scenarios can help you articulate your thought process clearly.
