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For Companies At a Glance
- Tasks: Support a dynamic Executive with calendar, travel, and document management.
- Company: Join Aon, a global leader in shaping better decisions.
- Benefits: Enjoy flexible working, wellbeing days, and a diverse, inclusive culture.
- Why this job: Make a real impact while collaborating with influential colleagues.
- Qualifications: Strong organisational skills and proficiency in digital tools required.
- Other info: Great career growth opportunities in a supportive environment.
The predicted salary is between 28800 - 48000 £ per year.
Are you a highly experienced Executive Assistant with the ability to quickly understand a team's priorities and dynamics? Are you able to organise meetings with multiple attendees and across multiple time zones on a regular basis? If so, then we'd love to hear from you!
This is a hybrid role with the flexibility to work both virtually and from our London office.
Aon is in the business of better decisions. At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Supporting a busy, dynamic Executive who are regularly travelling and networking on a global basis your wide and varied role will include:
- Advanced calendar, inbox, and expense management, leveraging digital tools and platforms for maximum efficiency.
- Coordination of global travel and office management, utilising HR and financial systems.
- Preparation and review of documents and presentations, ensuring clarity, consistency, and adherence to brand standards.
- Internal communications support and event planning, including minute taking and process improvement.
- Data management, applying best practices for data integrity, privacy, and security.
- Supporting Executives with absence and holiday cover as required.
How this opportunity is different
This is a phenomenal opportunity to join the team and play an important role as it grows and evolves. You'll be working alongside some highly charismatic, influential and respected colleagues and will undoubtedly take great pride in the work and positive impact they're having with our clients.
Skills and experience that will lead to success
- Mastery of business administration: calendar management, expense management, inbox management, office management, travel planning, and document creation.
- Proficiency in digital tools and technologies, including AI literacy and HR information systems.
- Expertise in operations: financial systems, IT systems, process and change management, and compliance management.
- Advanced data management and documentation skills, including document review, proofreading, and minute taking.
- Project execution and delivery, with strong planning and organisational abilities.
Behavioural Skills:
- Collaboration and relationship-building: cross-functional collaboration, stakeholder management, negotiation, and relationship management.
- Communication: interpersonal communication, active listening, and discretion.
- Future readiness: agility, curiosity and innovation, growth mindset, and resilience.
- Execution excellence: accountability, attention to detail, reliability, and initiative.
- Judgement and decision-making: critical thinking, problem solving, problem anticipation, results-orientation, and manages expectations.
- Inclusivity: inclusion and diversity mindset, mentorship, and cross-cultural awareness.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two Global Wellbeing Days each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Executive Assistant in London employer: Aon
Contact Detail:
Aon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially Aon's focus on inclusivity and better decision-making. Tailor your responses to show how your skills align with their values.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in calendar management, travel coordination, and document preparation clearly and confidently.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining Aon and being part of our dynamic team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for!
Showcase Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. Whether it's managing calendars or coordinating travel, we want to see how you’ve made an impact!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free of jargon. Remember, less is often more!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team!
How to prepare for a job interview at Aon
✨Master Your Calendar Management
As an Executive Assistant, you'll be juggling multiple schedules. Before the interview, practice discussing how you manage calendars, especially across different time zones. Be ready to share specific tools you use and any challenges you've overcome in this area.
✨Showcase Your Document Skills
Preparation and review of documents is key in this role. Bring examples of presentations or documents you've created that demonstrate clarity and adherence to brand standards. Discuss your proofreading process and how you ensure data integrity.
✨Highlight Your Tech Savvy
Proficiency in digital tools is a must. Familiarise yourself with the latest HR information systems and AI technologies. Be prepared to discuss how you've leveraged these tools to improve efficiency in your previous roles.
✨Demonstrate Your Communication Skills
Effective communication is crucial for an Executive Assistant. Think of examples where you've successfully managed internal communications or facilitated meetings. Highlight your active listening skills and how you build relationships with stakeholders.
