Workflow Specialist - CPT

We have an exciting opportunity for a Workflow Specialist to join the Marketing team, based in the A&O Shearman Belfast office.

The Core Pitch Team (CPT) sits within the Global Business Development, Marketing & Communications function. Our business development, marketing and communication teams contribute to the setting and achievement of the firm’s business objectives, which includes supporting our partners and associates in their pursuit of becoming our clients’ trusted advisers, building and maintaining long‑lasting, deep institutional client relationships, winning new clients, increasing the visibility of the firm globally, and positioning the firm as the thought leader and most advanced law firm among the global elite law firms. The function works as one team across the globe with very close collaboration between the central teams and professionals supporting offices, practice groups, sectors and clients.

We are seeking an enthusiastic and motivated Workflow Specialist to join the CPT, who will play a critical role in supporting the firm’s pitch and proposal processes by ensuring smooth coordination, efficient task management, and timely delivery of high‑quality outputs. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment. The role will require someone who is highly organised, efficient and keen to work in a dynamic and fast‑paced environment.

The job will include, but not be limited to:

• Acting as the central point of coordination for pitch‑related workflows, ensuring tasks are assigned, tracked, and completed on time.
• Maintaining and optimizing workflow systems and tools to support efficient pitch delivery.
• Liaising with internal stakeholders to gather necessary information and ensure compliance with brand and quality standards.
• Monitoring deadlines and proactively address bottlenecks to keep projects on track.
• Supporting continuous improvement initiatives to enhance workflow processes and team efficiency.

The ideal candidate will possess the following attributes and skills:

• Experience within a professional services environment.
• Strong organizational and time‑management skills.
• Experience with workflow or project management tools.
• Excellent communication and stakeholder management abilities.
• Ability to work under pressure and manage multiple deadlines.
• Familiarity with marketing or business development processes is desirable.
• Knowledge of a law firm and relevant product areas would be advantageous.
• Proven project management capability, with a track record of prioritising complex workloads and meeting multiple concurrent deadlines in a fast‑paced environment.
• Demonstrable advanced proficiency in Microsoft Word and PowerPoint, including use of templates, styles, master slides, and complex formatting.
• Sense of responsibility, accuracy and confidentiality.
• A hunger to learn and take on all tasks that will aid in learning, including keeping up to date with legal and commercial developments relevant to the product areas and sectors.
• Strong client focus.

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back‑up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.

We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

If this role is not of interest we may have another suitable opportunity here for you at A&O Shearman! Visit our careers portal at A&O Shearman Careers and submit your CV to our Talent Network to be notified when the perfect opportunity becomes available.