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- Tasks: Support the Engagement Terms Team with legal reviews and administrative duties.
- Company: Join A&O Shearman, a leading law firm with a collaborative culture.
- Benefits: Enjoy competitive salary, private medical insurance, and wellness resources.
- Why this job: Be a key player in a dynamic team and enhance your legal skills.
- Qualifications: Previous paralegal experience and strong organisational skills required.
- Other info: Great opportunities for personal and professional development await you.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a Senior Paralegal / Co-Ordinator to join the Engagement Terms Team (the ETT), within the Business Acceptance Unit at A&O Shearman Belfast. The role of the Business Acceptance Unit is to review and advise Partners on client terms of engagement (including Outside Counsel Guidelines), as well as amendments to A&O Shearman standard terms of engagement.
The Senior Paralegal / Co-ordinator is a pivotal member of the Engagement Terms Team. This role combines advanced paralegal responsibilities with senior co-ordination duties, supporting the Head of Engagement Terms, in-house lawyers, and the wider ETT Paralegal team. The position is designed to ensure the smooth running of the team's operations, the effective management of engagement terms, and the delivery of high-quality administrative and legal support. In addition, the role involves acting as a key assistant to the Head of Engagement Terms, providing direct support and ensuring priorities and objectives are met efficiently. The role requires a proactive, organised, and detail-oriented individual who can manage multiple priorities and communicate effectively across the firm's global offices.
What you will do
- Engagement Terms Team Co-ordinator Duties
- Head of ETT Support: Provide PA support to the Head of ETT, including setting meetings, maintaining calendars, and managing inboxes to ensure efficient scheduling and communication.
- Workload Management: Oversee the daily workload tracker for the team, maintaining accurate records of all reviews and attending weekly meetings with the Head of ETT to ensure the tracker is up to date and reflective of current priorities.
- ETT Calendar Management: Organise meetings for the ETT, book office spaces as required, and update the annual leave calendar for the Head of ETT to manage absence requests and ensure adequate team coverage.
- Flexible Support: Demonstrate flexibility by undertaking additional responsibilities as required, including providing support to the ETT Paralegal team in relation to other aspects of the ETT's role.
- AI Initiatives: Assist the Head of ETT and senior management with the implementation and support of AI initiatives, contributing to the team's innovation and efficiency.
- Project and Research Support: Support the Head of ETT with legal research and detail-oriented projects, manage communications across various A&O Shearman offices globally, maintain progress trackers, and take ownership of all administrative duties related to team projects. Ensure all documents are presented to a high standard.
- Legal Review Support: Report to the Head of ETT and provide support to her and the in-house lawyers in their reviews of Outside Counsel Guidelines and A&O Shearman's own form Engagement Terms.
- Paralegal and Research Support: Assist the ETT legal team with paralegal support, legal research, and other projects as required, ensuring the delivery of accurate and timely work.
- Database Management: Assist in maintaining up-to-date client and client group records within the firm's databases, ensuring accuracy and confidentiality.
- File Management: Take responsibility for the organisation and management of files, ensuring all documentation is maintained in accordance with firm policies and is easily accessible to the team.
What you will have
- Excellent organisational skills, with the ability to juggle multiple demands and effectively prioritise tasks.
- Strong collaborative skills, with the ability to work as part of a team and build successful working relationships.
- A commitment to maintaining the highest standards of professionalism, confidentiality, and attention to detail in all aspects of the role.
- Effective communication skills, both oral and written, with the ability to engage with internal and external stakeholders across global offices.
- Adaptability to change and a commitment to personal and professional development.
- Proactive with the ability to take ownership of tasks, demonstrate initiative, and ensure the delivery of high-quality, accurate work.
- Previous experience in a paralegal or legal administration role.
What we can offer you
We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
Senior Paralegal employer: A&O Shearman
Contact Detail:
A&O Shearman Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Paralegal
✨Tip Number 1
Network like a pro! Reach out to current employees at A&O Shearman on LinkedIn. A friendly message can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the Engagement Terms Team. Knowing their recent projects or challenges shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Senior Paralegal, you'll need to convey complex information clearly. Mock interviews with friends can help you nail this.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, you can keep an eye on other opportunities that might pop up.
We think you need these skills to ace Senior Paralegal
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Paralegal role. Highlight relevant experience and skills that match the job description, like your organisational skills and legal knowledge. We want to see how you can contribute to our Engagement Terms Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your previous experiences align with our needs. Keep it concise but impactful – we love a good story!
Show Off Your Communication Skills: Since effective communication is key in this role, make sure your application reflects your written communication skills. Use clear language and a professional tone, but don’t be afraid to let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at A&O Shearman
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Paralegal role and its responsibilities. Familiarise yourself with the Engagement Terms Team's functions and how they support the Business Acceptance Unit. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
Given the emphasis on organisation in this role, prepare examples that demonstrate your ability to manage multiple priorities effectively. Discuss specific tools or methods you use to keep track of tasks and deadlines, as this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've successfully communicated with various stakeholders in previous roles, especially in a legal context.
✨Be Proactive and Flexible
The job description highlights the need for a proactive individual who can adapt to changing circumstances. Prepare to share instances where you've taken initiative or adapted to new challenges in your previous roles, showcasing your flexibility and problem-solving skills.
