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- Tasks: Support a dynamic Family Office team with executive assistance and office management.
- Company: Established Family Office in St James's, London, known for its collaborative environment.
- Benefits: Competitive salary, professional growth opportunities, and a vibrant office culture.
- Why this job: Be the organisational backbone of a high-impact team and enhance your administrative skills.
- Qualifications: 2-5 years of experience as an Executive Assistant in fast-paced environments.
- Other info: Join a supportive team where your contributions truly matter.
The predicted salary is between 36000 - 60000 £ per year.
Location: St James's, London (office-based)
Salary: On application
One of our private clients, an established Family Office in SW1, is seeking an experienced Executive Assistant to support the team.
This is a high-impact role providing comprehensive administrative support across investments, legal, operations and finance, while also helping manage the day-to-day running of the office. The successful candidate will act as a key organisational anchor, ensuring seamless operations, excellent communication flow, and consistently high standards.
Key Responsibilities
- Provide executive support to the Family Office team, including diary management and coordination of internal and external meetings
- Act as a central point of contact between senior leadership, internal teams, and external stakeholders
- Travel scheduling, including itineraries, logistics, and visa applications where required
- Process expenses and maintain accurate records
- Maintain well-organised systems for documentation, contacts, and information flow
- Provide general administrative support
- Handle sensitive and confidential information with the highest level of discretion
- Serve as first point of contact for guests, liaising with building security and greeting visitors on arrival
- Answer, screen, and manage incoming phone calls and post
- Oversee office supplies and day-to-day office needs
- Organise team events and activities
- Manage relationships with external office vendors
Experience & Profile
- 2-5 years' solid experience in an Executive Assistant or office support role, within a Family Office, UHNW, professional services, financial services, or similarly fast-paced environment
- Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively
- Confident supporting senior executives
- Strong organisational skills with excellent attention to detail
- High level of technical confidence, including calendar management, document handling, and collaboration tools
- Comfortable taking ownership of day-to-day responsibilities
- Team-oriented, flexible, and committed to high standards
Team EA employer: Antonia Saunders
Contact Detail:
Antonia Saunders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team EA
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to showcase how your skills align with their needs. Practise common interview questions and think of examples that highlight your organisational prowess and ability to manage multiple priorities.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to show you were engaged and are genuinely interested in the role.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that dream job. Plus, applying directly shows your enthusiasm and commitment to joining our team. Don’t miss out!
We think you need these skills to ace Team EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, coordinating meetings, and handling sensitive information. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Family Office team. Share specific examples of how you've successfully supported senior executives in the past.
Showcase Your Organisational Skills: In your application, emphasise your organisational prowess. Mention any systems or tools you’ve used to keep things running smoothly. We love candidates who can demonstrate their ability to manage multiple priorities effectively!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Antonia Saunders
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a Family Office. Familiarise yourself with diary management, travel scheduling, and handling sensitive information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed multiple priorities or streamlined processes in previous roles. This is crucial as the job requires excellent attention to detail and the ability to juggle various tasks seamlessly.
✨Communicate Effectively
Since this role involves liaising with senior leadership and external stakeholders, practice clear and concise communication. Be ready to discuss how you've handled communication flow in past positions, and think about how you can ensure seamless interactions in this new role.
✨Demonstrate Discretion and Professionalism
Given the nature of the work, it's essential to convey your ability to handle confidential information with discretion. Prepare to share instances where you've maintained confidentiality and professionalism, as this will reassure the interviewers of your reliability in sensitive situations.