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- Tasks: Support the Chairman with diary management and high-level administrative tasks.
- Company: Dynamic private client in central Oxford with a fast-paced environment.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Why this job: Be at the heart of decision-making and make a real impact in a senior role.
- Qualifications: Experience as an Executive Assistant to senior executives and excellent organisational skills.
- Other info: Opportunity to thrive in a prestigious setting with significant career growth.
The predicted salary is between 36000 - 60000 £ per year.
One of our private clients is seeking a highly experienced Executive Assistant to support a Chairman and senior leadership team within a busy and fast-paced Chairman’s Office in central Oxford. This is a pivotal role for a polished, proactive EA who thrives in a dynamic environment and enjoys operating at the most senior level. You will act as a key coordination point for the Chairman’s professional commitments while ensuring the smooth day-to-day running of the office.
The Role
- Extensive and complex diary management, coordinating across multiple stakeholders and frequently changing priorities
- Acting as the central coordination point for the Chairman’s schedule and administrative matters
- Coordinating meeting logistics, including scheduling, preparation of materials, and follow-up actions
- Providing high-level administrative support to the Chairman, Chief of Staff, and senior team
- Supporting the day-to-day operations of the Chairman’s Office
- Managing correspondence, documents, and records
- Handling financial administration, including expenses, invoices, payments, and maintaining accurate records
- Assisting with budget tracking and expense management
The Candidate
- Significant experience supporting a Chairman, CEO, or senior executive in an Executive Assistant capacity
- Experience working for UHNWIs and/or Family Office experience preferred
- Outstanding organisation and diary management skills
- Confident managing multiple priorities in a fast-moving environment
- Excellent communication and stakeholder management skills
- Highly professional, discreet, and detail-oriented
- A positive, can-do attitude and willingness to take ownership
Chairman\'s EA, Oxford employer: Antonia Saunders
Contact Detail:
Antonia Saunders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Chairman\'s EA, Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Show that you understand their values and how you can support the Chairman's vision. Tailor your responses to highlight your experience with diary management and stakeholder coordination.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to convey information clearly and professionally. Consider mock interviews or role-playing scenarios to boost your confidence and polish your delivery.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and aspirations. Plus, it shows you're serious about joining our team and ready to take on the challenges of a dynamic office environment.
We think you need these skills to ace Chairman\'s EA, Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Chairman's EA. Highlight your experience in supporting senior executives and managing complex diaries, as this is crucial for us.
Craft a Compelling Cover Letter: Your cover letter should reflect your understanding of the fast-paced environment we operate in. Share specific examples of how you've thrived in similar roles and what makes you the perfect fit for our team.
Showcase Your Organisation Skills: In your application, emphasise your outstanding organisation skills. We want to see how you've successfully managed multiple priorities and coordinated logistics in previous positions.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Antonia Saunders
✨Master the Diary Management
Since this role involves extensive diary management, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Google Calendar or Outlook, and be ready to discuss how you’ve successfully managed complex schedules in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Prepare examples of how you've effectively communicated with senior executives and stakeholders. Think about times when you had to manage conflicting priorities and how you kept everyone informed.
✨Demonstrate Proactivity
This role requires a proactive approach, so come prepared with examples of how you've taken initiative in previous positions. Whether it’s streamlining processes or anticipating needs before they arise, show that you can think ahead and act decisively.
✨Know the Company and Its Culture
Research the company and its leadership style. Understanding their values and how they operate will help you tailor your responses during the interview. Be ready to discuss how your experience aligns with their culture and how you can contribute to their success.