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- Tasks: Support senior leadership and manage office operations in a dynamic environment.
- Company: Join a vibrant team in a modern serviced office in Notting Hill.
- Benefits: Competitive salary of ÂŁ60,000 D.O.E. and a collaborative culture.
- Other info: Ideal for proactive individuals who thrive in fast-paced settings.
- Why this job: Be at the heart of a busy office and make a real impact.
- Qualifications: Experience in a similar role and strong organisational skills required.
The predicted salary is between 60000 - 60000 ÂŁ per year.
One of our private clients is seeking a highly organised and proactive Executive Assistant / Office Manager to join a small team of five. This role is ideal for someone who enjoys taking ownership across both Executive Assistant/Office Management responsibilities (50%) and Private PA support (50%).
The team operates from a modern serviced office space, where collaboration and energy are very much part of the culture. It’s a great environment for someone who enjoys being at the heart of a busy office and helping everything run smoothly.
The Role
This is a varied and hands-on position combining EA/Office Manager and Private PA duties, supporting senior leadership while ensuring the office operates efficiently and professionally.
Key responsibilities will include:
- Providing high-level EA support including complex diary and inbox management
- Coordinating meetings, travel arrangements and itineraries
- Preparing documents, presentations and correspondence
- Acting as a key liaison point for internal and external stakeholders
- Managing the day-to-day running of the office and maintaining a welcoming environment
- Liaising with the serviced office provider and external suppliers
- Overseeing office systems, supplies and facilities
- Supporting the team with administrative processes and coordination
Private PA support
- Assisting with personal administration and scheduling
- Managing ad-hoc personal tasks as required
The Candidate
Candidates must have prior experience in a similar role and be confident working in a small team where flexibility and initiative are key.
The ideal candidate will be:
- Highly organised and tech-savvy, comfortable using modern office tools and systems
- Solution-focused, with the ability to anticipate needs and solve problems quickly
- Proactive with plenty of initiative and a positive, “can-do” attitude
- Possessing excellent attention to detail and strong organisational skills
- A confident communicator with first-class written and verbal communication skills
- Professional, personable and comfortable juggling multiple priorities
- Ability to work independently and prioritise effectively
- Experience supporting C-suite executives
- Experience in a fast-paced environment
Executive Assistant/Office Manager in London employer: Antonia Saunders
Contact Detail:
Antonia Saunders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant/Office Manager role. You never know who might have the inside scoop on a job that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about being proactive and organised, think of examples from your past experiences that showcase these skills. We want you to shine!
✨Tip Number 3
Practice your communication skills! As a potential EA/Office Manager, you'll need to be a confident communicator. Try mock interviews with friends or family to get comfortable articulating your thoughts clearly and professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant/Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant/Office Manager role. Highlight your experience in diary management, office coordination, and any personal assistant tasks you've handled. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and organisational skills. Tell us why you're excited about this role and how you can contribute to our team. Remember, we love a good story!
Show Off Your Tech Savvy: Since the role requires being tech-savvy, mention any modern office tools or systems you’re familiar with. Whether it's managing calendars or using project management software, let us know how you can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, plus you’ll get to see more about our culture and values. We can't wait to hear from you!
How to prepare for a job interview at Antonia Saunders
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant/Office Manager. Familiarise yourself with diary management, travel coordination, and office operations. This will help you demonstrate your knowledge and show that you're ready to take ownership of the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've managed multiple tasks or projects simultaneously, and be ready to explain your methods for staying organised in a busy environment. This is crucial for impressing the interviewers.
✨Be Proactive in Your Approach
During the interview, exhibit your proactive nature by asking insightful questions about the team and office dynamics. Show that you can anticipate needs and think ahead. This will align with the company's culture of collaboration and energy, making you a more appealing candidate.
✨Communicate Confidently
Since strong communication skills are essential for this role, practice articulating your thoughts clearly and confidently. Use examples to illustrate your points, especially when discussing your experience supporting C-suite executives. This will help convey your professionalism and ability to handle high-level interactions.