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For Companies At a Glance
- Tasks: Support the Managing Director and team with executive coordination and office management.
- Company: Exciting contemporary real estate firm in Central London with a collaborative culture.
- Benefits: Competitive salary, hybrid working, and a supportive team environment.
- Why this job: Join a fast-paced, dynamic team and make a real impact in a modern workspace.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
- Other info: Brand-new office with excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Executive Coordinator to the Managing Director
Contemporary Real Estate - Central London
Salary: circa £60,000 (DOE)
Start Date: February 2026
Hybrid: 4 days in office, Fridays from home
Our client is an international contemporary real estate firm. The company is modern and exciting, and developing fast. They operate out of brand-new, state-of-the-art offices in Central London, and have a strong, collaborative team culture.
Our client is seeking an Executive Coordinator to provide support to the Managing Director and wider team.
The Role
This is a varied and highly visible position, ideal for someone proactive, polished, and confident working in a fast-paced environment. Split across both office management/reception duties and senior-level administrative support, this role is central to the smooth running of the day-to-day operations.
Your responsibilities will include:
- Proactive diary and inbox management for the Managing Director
- Coordinating meetings, preparing agendas, minutes, and follow-up actions
- Managing travel arrangements, itineraries, and logistics
- Supporting a team of around seven people with scheduling, documentation, and general administrative needs
- Preparing reports, presentations, and correspondence
- Acting as a trusted gatekeeper and point of contact for internal and external stakeholders
- Ensuring the MD is briefed, prepared, and supported across all priorities
Office Management & Reception Duties (approx. 30%)
- Being the welcoming face of the office—greeting visitors and managing the front-of-house experience
- Overseeing the day-to-day running of the office, including supplies and facilities coordination
- Liaising with building management and external suppliers
- Assisting with company events, meetings, and office operations
- Supporting the smooth move-in and ongoing operations of the newly established workspace
About You
- Highly organised, detail-oriented, and able to anticipate needs
- Experienced in supporting a senior executive, ideally within finance, real estate, or professional services
- A confident communicator with exceptional interpersonal skills
- Comfortable balancing a dual office manager/EA remit
- Discreet, professional, and adept at handling confidential information
- A self-starter who thrives in a collaborative, medium-sized environment
- Tech-savvy, with strong skills in MS Office and modern workplace tools
Package
- Competitive salary around £60,000, depending on experience
- Hybrid working: four days in our central London office, Fridays from home
- A friendly, tight-knit team with a supportive culture
- Brand-new state-of-the-art office environment
Executive Coordinator to MD employer: Antonia Saunders
Contact Detail:
Antonia Saunders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Coordinator to MD
✨Tip Number 1
Network like a pro! Reach out to people in the real estate industry, especially those who work at contemporary firms. Use LinkedIn to connect and engage with them; you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting the MD and the team, think about how your skills can enhance their collaborative environment. Show them you’re not just a fit for the role, but for the team!
✨Tip Number 3
Practice your communication skills! As an Executive Coordinator, you'll need to be polished and confident. Role-play common interview questions with a friend or use online resources to refine your responses and body language.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Executive Coordinator to MD
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Coordinator role. Highlight your experience in supporting senior executives and managing busy schedules, as this is key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention why you’re excited about working in contemporary real estate and how your skills align with our needs. Keep it concise but impactful!
Showcase Your Tech Skills: Since we’re looking for someone tech-savvy, don’t forget to mention your proficiency in MS Office and any other modern workplace tools you’re familiar with. This will show us that you can hit the ground running in our fast-paced environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Antonia Saunders
✨Know the Company Inside Out
Before your interview, do some digging into the company’s culture, values, and recent projects. This will not only help you understand what they’re about but also allow you to tailor your answers to show how you fit into their vision.
✨Showcase Your Organisational Skills
As an Executive Coordinator, being organised is key. Prepare examples of how you've successfully managed diaries, coordinated meetings, or handled multiple tasks at once. Use specific scenarios to demonstrate your ability to keep things running smoothly.
✨Practice Your Communication Style
Since this role requires exceptional interpersonal skills, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or in front of a mirror to refine your delivery and ensure you come across as polished and professional.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
