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- Tasks: Support senior leadership and manage office operations in a dynamic environment.
- Company: Join a vibrant team in a modern serviced office in Notting Hill.
- Benefits: Competitive salary around ÂŁ60,000 and a collaborative work culture.
- Other info: Ideal for proactive individuals who thrive in fast-paced settings.
- Why this job: Be at the heart of a busy office and make a real impact.
- Qualifications: Experience in similar roles with strong organisational and communication skills.
The predicted salary is between 57000 - 63000 ÂŁ per year.
One of our private clients is seeking a highly organised and proactive Executive Assistant / Office Manager to join a small team of five. This role is ideal for someone who enjoys taking ownership across both Executive Assistant/Office Management responsibilities (50%) and Private PA support (50%). The team operates from a modern serviced office space, where collaboration and energy are very much part of the culture. It’s a great environment for someone who enjoys being at the heart of a busy office and helping everything run smoothly.
The Role
This is a varied and hands-on position combining EA/Office Manager and Private PA duties, supporting senior leadership while ensuring the office operates efficiently and professionally. Key responsibilities will include:
- Providing high-level EA support including complex diary and inbox management
- Coordinating meetings, travel arrangements and itineraries
- Preparing documents, presentations and correspondence
- Acting as a key liaison point for internal and external stakeholders
- Managing the day-to-day running of the office and maintaining a welcoming environment
- Liaising with the serviced office provider and external suppliers
- Overseeing office systems, supplies and facilities
- Supporting the team with administrative processes and coordination
Private PA support
- Assisting with personal administration and scheduling
- Managing ad-hoc personal tasks as required
The Candidate
Candidates must have prior experience in a similar role and be confident working in a small team where flexibility and initiative are key. The ideal candidate will be:
- Highly organised and tech-savvy, comfortable using modern office tools and systems
- Solution-focused, with the ability to anticipate needs and solve problems quickly
- Proactive with plenty of initiative and a positive, “can-do” attitude
- Possessing excellent attention to detail and strong organisational skills
- A confident communicator with first-class written and verbal communication skills
- Professional, personable and comfortable juggling multiple priorities
- Ability to work independently and prioritise effectively
- Experience supporting C-suite executives
- Experience in a fast-paced environment
Executive Assistant/Office Manager employer: Antonia Saunders
Contact Detail:
Antonia Saunders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant/Office Manager role. You never know who might have the inside scoop on a job that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about being proactive and organised, think of examples from your past experiences that showcase these skills. We want to see you shine!
✨Tip Number 3
Practice your communication skills! As a potential EA/Office Manager, you'll need to be a confident communicator. Try mock interviews with friends or family to get comfortable articulating your thoughts clearly and professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant/Office Manager
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage complex schedules and keep everything running smoothly. Use specific examples from your past roles to demonstrate your skills!
Tailor Your Application: Don’t just send a generic CV! We love it when candidates tailor their applications to fit the role. Mention how your experience aligns with both EA and Office Management responsibilities, and don’t forget to sprinkle in some personal touches that reflect our vibrant team culture.
Be Proactive in Your Writing: Show us your proactive nature right from the start! Use your cover letter to anticipate what we might be looking for in a candidate. Highlight your problem-solving abilities and how you can contribute to a busy office environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re tech-savvy, which is a big plus for us!
How to prepare for a job interview at Antonia Saunders
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant/Office Manager. Familiarise yourself with the key tasks mentioned in the job description, like diary management and liaising with stakeholders. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational skills and ability to juggle various tasks effectively, which is crucial for this role.
✨Be Proactive and Solution-Focused
Employers love candidates who can think on their feet. Prepare to share instances where you've anticipated needs or solved problems before they escalated. This will showcase your proactive nature and solution-focused mindset, both of which are essential for supporting senior leadership.
✨Communicate Confidently
As a potential Executive Assistant, strong communication skills are a must. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask at the end of the interview, showing your interest in the role and the company culture. Remember, it's all about making a great impression!