At a Glance
- Tasks: Support a private household and family office with diverse administrative projects.
- Company: Prestigious family office in Central London, offering a dynamic work environment.
- Benefits: Competitive salary, professional development, and a chance to work closely with UHNW families.
- Other info: Ideal for self-starters who thrive under pressure and value discretion.
- Why this job: Join a fast-paced team and make a real impact in a high-profile setting.
- Qualifications: Expertise in Microsoft Office and experience in high-pressure administrative roles.
The predicted salary is between 90000 - 110000 £ per year.
One of our private clients requires an experienced, highly organised Executive Office Administrator to support the smooth running of a private household and family office based in Central London, working five days per week in person. This is a demanding, fast‑paced environment suited to a candidate who thrives under pressure, adapts quickly to shifting priorities, and takes pride in flawless execution. Candidates should come from a strong corporate administrative background and have exposure to working with UHNW families, private households and/or family offices. Candidates must be comfortable working within established protocols and to a high standard of discretion.
Key Responsibilities
- Supporting the office with varied, fast-moving administrative projects, including online filing and database management
- Sourcing and managing inventory of household items, products, and supplies across multiple properties
- Researching and implementing digital tools, such as wardrobe cataloguing systems, in coordination with wider household and family office teams
- Assisting with event support, including guest lists, seating plans, and coordination in the lead‑up to and during events
- Maintaining a large contacts database, ensuring accuracy of formatting, photographs, and current professional details
- Coordinating gifting for birthdays, occasions, and larger seasonal gift programmes, including tracking and delivery
- Researching training opportunities for the team, particularly around emerging technology and AI tools
- Setting up and maintaining email filing systems and rules within Outlook
- Preparing mail merges for invitations and distributions
- Cross-checking calendars across multiple formats and time zones to ensure full consistency and accuracy
- Designing and maintaining a live project dashboard to track ongoing workstreams
Candidate Profile
- Expert-level proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with, and interest in, AI tools and AI programming.
- Fast, accurate note‑taking with the ability to produce polished documents at speed
- Exceptional attention to detail
- Strong research skills with a resourceful, tenacious approach to problem‑solving
- Solid background in a dedicated administrative or assistant role, ideally within a high‑pressure setting or family office environment
- Professional, well‑presented, and comfortable in a business dress environment
- Calm, methodical, and highly discreet
- A reliable self‑starter capable of working with minimal supervision
