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- Tasks: Support the Chairman with diary management and high-level administrative tasks.
- Company: Dynamic private client in central Oxford, offering a fast-paced work environment.
- Benefits: Competitive salary of c. £60,000 and opportunities for professional growth.
- Other info: Join a prestigious team and thrive in a vibrant office atmosphere.
- Why this job: Be at the heart of decision-making and make a real impact in a senior role.
- Qualifications: Experience as an Executive Assistant to senior executives and excellent organisational skills.
The predicted salary is between 48000 - 72000 £ per year.
One of our private clients is seeking a highly experienced Executive Assistant to support a Chairman and senior leadership team within a busy and fast-paced Chairman's Office in central Oxford. This is a pivotal role for a polished, proactive EA who thrives in a dynamic environment and enjoys operating at the most senior level. You will act as a key coordination point for the Chairman's professional commitments while ensuring the smooth day-to-day running of the office.
The Role
- Extensive and complex diary management, coordinating across multiple stakeholders and frequently changing priorities
- Acting as the central coordination point for the Chairman's schedule and administrative matters
- Coordinating meeting logistics, including scheduling, preparation of materials, and follow-up actions
- Providing high-level administrative support to the Chairman, Chief of Staff, and senior team
- Supporting the day-to-day operations of the Chairman's Office
- Managing correspondence, documents, and records
- Handling financial administration, including expenses, invoices, payments, and maintaining accurate records
- Assisting with budget tracking and expense management
The Candidate
- Significant experience supporting a Chairman, CEO, or senior executive in an Executive Assistant capacity
- Experience working for UHNWIs and/or Family Office experience preferred
- Outstanding organisation and diary management skills
- Confident managing multiple priorities in a fast-moving environment
- Excellent communication and stakeholder management skills
- Highly professional, discreet, and detail-oriented
- A positive, can-do attitude and willingness to take ownership.
Executive Assistant in Oxford employer: Antonia Saunders Ltd
Contact Detail:
Antonia Saunders Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Chairman's background. Tailor your responses to show how your experience aligns with their needs, especially in managing complex schedules and high-level correspondence.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be clear and concise. Consider mock interviews with friends or family to refine your pitch and ensure you come across as polished and professional.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and managing complex diaries, as this is key for us. Use specific examples that showcase your organisational skills and ability to thrive in a fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Chairman's Office. Mention your experience with UHNWIs or Family Offices if applicable, and show off your proactive attitude and attention to detail.
Showcase Your Communication Skills: As an Executive Assistant, communication is crucial. In your application, demonstrate your excellent communication skills by being clear and concise. Make sure to proofread for any errors, as professionalism is key for us!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. This way, we can easily track your application and get back to you quicker. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Antonia Saunders Ltd
✨Master the Diary Management
Since this role involves extensive diary management, make sure to prepare by familiarising yourself with common scheduling tools and techniques. Be ready to discuss how you’ve successfully managed complex schedules in the past, highlighting your ability to juggle multiple priorities.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated with senior executives and stakeholders, ensuring that you demonstrate your professionalism and discretion.
✨Demonstrate Proactivity
This role requires a proactive approach, so come prepared with examples of how you've taken initiative in previous positions. Think about times when you anticipated needs or solved problems before they arose, showcasing your ability to thrive in a dynamic environment.
✨Know the Company and Its Culture
Research the company thoroughly before your interview. Understand its values, mission, and any recent news. This will not only help you tailor your answers but also show your genuine interest in the role and how you can contribute to the Chairman's Office.