Accounts Payable / Accounts Receivable Specialist in Warminster

The Accounts Payable / Accounts Receivable Specialist is responsible for processing accounts payable and accounts receivable transactions, maintaining accurate financial records, and ensuring compliance with company policies and procedures. This role requires strong attention to detail, knowledge of accounting principles, and the ability to work collaboratively with corporate finance teams.

Essential Functions and Responsibilities

• Manage subcontractor and inventory accounts payable by reviewing and processing invoices, validating pricing against job standards, matching invoices to work orders, purchase orders, receivers, and addendums, ensuring proper approvals and coding, and documenting discrepancies in Acumatica while aligning payment timing with corporate check runs.
• Identify and resolve cost variances by analyzing invoice discrepancies against estimates, alerting management to issues, and supporting margin improvement through accurate cost control and variance tracking.
• Administer accounts receivable processes by setting up customer accounts, recording deposits, applying cash within 24 hours, ensuring timely payment for addendums, and supporting billing and collections in accordance with company policies.
• Support builder billing and collections efforts by reconciling progress to billings, preparing invoices, monitoring due dates, following up on outstanding balances, and coordinating with leadership to ensure timely and effective collection activity.
• Oversee commission and refund processing by accurately calculating commissions, processing refund requests, and obtaining required approvals in accordance with company guidelines.
• Ensure accurate financial reporting and month-end close activities by meeting corporate deadlines, reviewing WIP accruals with leadership, completing required reconciliations, and preparing reports as needed.
• Provide operational and team support by coordinating weekly collection review meetings with leadership, maintaining accurate documentation and money list updates, training staff, and performing additional duties and projects as assigned.

Qualifications – Knowledge, Skills & Abilities

• Education: Associate’s or Bachelor’s degree in accounting preferred, or equivalent combination of education and experience.
• Years of Experience: 1–3 years of related experience in accounts payable, preferably in construction or home improvement environments.
• Required Skills & Abilities: Strong math skills and foundational accounting knowledge; Proficiency in Microsoft Office and accounting systems; Strong organizational and time management skills with the ability to multitask and meet deadlines; High attention to detail with a focus on accuracy; Ability to work effectively under pressure while maintaining a positive and professional demeanor.

Physical Requirements

• Primarily sedentary work performed in an office environment.
• Ability to communicate promptly and clearly via phone and computer.

Acknowledgement

Position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the Company. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.