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- Tasks: Assist with property transactions and legal administration in a dynamic team environment.
- Company: Join Anthony Collins, a law firm dedicated to improving lives and communities for over 40 years.
- Benefits: Enjoy a hybrid work model, a supportive team culture, and opportunities for personal growth.
- Why this job: Be part of a mission-driven firm where your contributions make a real impact on society.
- Qualifications: No prior experience needed; just bring your organisational skills and a willingness to learn.
- Other info: This role is perfect for detail-oriented individuals looking to kickstart their career in law.
The predicted salary is between 28800 - 43200 £ per year.
Administration Assistant (Property Charging) – Anthony Collins
Join to apply for the Administration Assistant (Property Charging) role at Anthony Collins. This hybrid role is based in our newly refurbished Birmingham office and is part of the Property Charging team, which supports a diverse client base including housing providers, charities, local authorities and private clients. You will help ensure smooth and accurate administration of property transactions and related legal work.
Key responsibilities
- Carry out property list checks, including Land Registry map searches to confirm title numbers and property details.
- Obtain title documents and order priority searches from the Land Registry, tracking receipt and following up as needed.
- Liaise with search providers and third parties, including requesting planning documents from local authority portals and obtaining quotes for searches.
- Prepare and manage requisition slips and client fund requests, ensuring accuracy in all money in/out processes.
- Use Excel to review and report on search results, employing functions such as pivot tables and lookups to organise and compare property data.
- Manage file opening and closure processes, including all associated correspondence and documentation.
- Draft and submit notices of charge, liaise with indemnity insurance providers for amendments, and assist with electronic file management.
Ideal candidate
The ideal candidate will be organized, proactive, and confident supporting a high volume of varied tasks. You’ll play a key part in ensuring the smooth administration of property matters while working closely with fee earners and the wider team. A strong work ethic, willingness to learn, and the ability to maintain high standards consistently are essential.
Key skills and attributes:
- Excellent attention to detail, particularly when reviewing property data and legal documents
- Strong organizational and time management skills, with the ability to manage competing deadlines
- Clear and confident communication, especially when escalating issues or requesting support
- Basic IT competence (Word, Outlook, and ideally Excel), with a willingness to learn new systems
- A positive, team-focused attitude with flexibility to support varying tasks across the team
Anthony Collins Solicitors is a specialist law firm with a clear purpose – to “improve lives, communities and society.” For over 40 years we’ve combined market-leading legal expertise with a commitment to excellence and long-term relationships underpinned by values.
Anthony Collins Solicitors is an equal opportunities employer promoting equality of opportunity. This means that everyone who applies to or works for the firm is treated equally, regardless of gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Law Practice
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Administration Assistant (Property Charging) employer: Anthony Collins
Contact Detail:
Anthony Collins Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant (Property Charging)
✨Tip Number 1
Familiarise yourself with property law and the specific processes involved in property transactions. Understanding the basics of Land Registry searches and title documents will give you a solid foundation to discuss during your interview.
✨Tip Number 2
Brush up on your Excel skills, particularly functions like pivot tables and lookups. Being able to demonstrate your proficiency in managing and analysing property data will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or deadlines in previous roles. This will highlight your ability to handle the varied responsibilities of the Administration Assistant position.
✨Tip Number 4
Research Anthony Collins Solicitors and their commitment to improving lives and communities. Being able to articulate why you want to work for a firm that aligns with your values can make a strong impression during your interview.
We think you need these skills to ace Administration Assistant (Property Charging)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your attention to detail, organisational skills, and any experience with property transactions or legal documentation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of the job description that excite you and explain how your background makes you a great fit for the Property Charging team.
Highlight IT Skills: Since the role requires basic IT competence, particularly in Excel, make sure to mention any relevant experience you have with Excel functions like pivot tables and lookups. If you're willing to learn new systems, include that as well.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Anthony Collins
✨Know Your Role
Familiarise yourself with the key responsibilities of the Administration Assistant position. Understand the tasks related to property transactions and legal work, as this will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail, especially in reviewing documents or managing data. You might want to discuss any previous experiences where accuracy was crucial, as this is a vital skill for the role.
✨Demonstrate Organisational Skills
Be ready to talk about how you manage competing deadlines and organise your workload. Consider sharing specific strategies or tools you use to stay organised, as this will show your proactive approach to handling tasks.
✨Communicate Clearly
Practice clear and confident communication, especially when discussing how you would escalate issues or request support. This is essential for liaising with colleagues and third parties effectively, so be prepared to showcase your communication style.
