School Estates Officer

Thank you for your interest in joining Anthem. We are a dynamic organisation committed to supporting thousands of children and young people to achieve great things through one of our schools. Anthem is one of the most established school trusts in the country, serving nearly 8,000 students across primary and secondary schools in the East Midlands, London and the Thames Valley. As a multi-academy trust, Anthem is first and foremost a school improvement organisation, committed to creating ambitious and successful schools where everyone thrives, guided by our values of integrity, collaboration and excellence.

Role Purpose

To support the safe, clean, secure, and well-maintained operation of the school's Estate and facilities. The School Estates Officer will work as part of the Estates team under the direction of the Regional Estates Manager, carrying out a range of practical maintenance, cleaning support, grounds, and security duties to ensure the school site is a safe, welcoming, and functional environment for students, staff, and visitors. The 27 hours per week are split across two sites. The primary base will be at Abacus Belsize Primary School and Gladstone Park, although travel to other sites within the region may occasionally be required. At Abacus Belsize Primary School, the role comprises 15 hours per week on weekdays, which can be worked either as two full days or split across the week. At Gladstone Park, the role involves 12 hours per week on a rota basis during weekends.

Main duties and responsibilities

• Health & Safety and Statutory Compliance
• Carry out routine health and safety checks as directed by the School Estates Manager (Secondary) or Regional Estates Manager (Primary) (e.g. fire door checks, emergency lighting tests, water flushing records).
• Report any health and safety hazards, defects, or maintenance issues to the School Estates Manager promptly.
• Follow all health and safety policies and procedures, including safe use of equipment and hazardous substances (COSHH).
• Participate in fire drills and support evacuation procedures as directed.
• Maintain accurate records for all checks and tasks completed.
• Estates and Facilities Management
• Carry out routine maintenance and minor repairs across the school site as directed and within the scope of competence (e.g. painting, basic joinery, replacing light bulbs, fixing fixtures and fittings).
• Set-up and takedown furniture, equipment, and rooms for school events, examinations, lettings, and meetings as required.
• Maintain the cleanliness and presentation of internal and external areas of the school site, including corridors, toilets, changing rooms, and communal spaces, working alongside the cleaning team as required.
• Carry out grounds maintenance duties including litter picking, sweeping paths, clearing drains, maintaining external areas, emptying bins and assisting with winter gritting/snow clearance.
• Support the operation and basic maintenance checks of plant rooms, boiler rooms, and utility systems under the direction of the School Estates Manager.
• Take receipt of, move, and distribute deliveries and stock across the site.
• Contractor Management
• Sign in and direct contractors on site in accordance with school procedures.
• Support the School Estates Manager in monitoring contractor activity and reporting any concerns.
• Risk Management and Reporting
• Record and report any maintenance faults, defects, or safety concerns using the school's reporting system.
• Maintain accurate records for all premises activities, inspections, and tasks as directed.
• Report any incidents or near misses on site to the School Estates Manager immediately.
• General Responsibilities
• Uphold and promote the trust's values, policies, and procedures at all times.
• Maintain a professional and courteous manner when dealing with staff, pupils, parents, contractors, and visitors.
• Participate in training and development activities as required by the School Estates Manager or Regional Estates Manager.
• Support the wider school community by assisting with school events, open evenings, productions, and other activities that require premises assistance.
• Manage and use tools, equipment, and materials responsibly and safely.
• Undertake security arrangements such as opening and locking up the school site.
• Carry out any other reasonable duties as directed by the School Estates Manager (Secondary) or Regional Estates Manager (Primary), commensurate with the grade and nature of the post.

The principal responsibilities and tasks set out above are not intended to be exhaustive. The need for flexibility, accountability and team working is required. The post-holder is expected to carry out any other related duties that are within the employee's skills and abilities, commensurate with the post's grade and whenever reasonably instructed. The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All successful candidates will be subject to an enhanced Disclosure and Barring Service check. The successful candidate will have a right to work in the UK.

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, visitors and volunteers to share this commitment. All post holders are subject to an Enhanced DBS check, suitable references and other essential checks. Staff involved in recruitment and selection are trained in safer recruitment, and all staff and volunteers undertake child protection training.