HR Administrator (Maternity Cover) in City of Westminster

Thank you for your interest in joining Anthem.

We are a dynamic organisation committed to supporting thousands of children and young people to achieve great things through one of our schools.

Anthem is one of the most established school trusts in the country, serving nearly 8,000 students across primary and secondary schools in the East Midlands, London and the Thames Valley.

As a multi‑academy trust, Anthem is first and foremost a school improvement organisation, committed to creating ambitious and successful schools where everyone thrives, guided by our values of integrity, collaboration and excellence.

The role

To contribute to a comprehensive HR service across Anthem Schools Trust which supports the People Strategy and overall Trust strategic plan, and lives the values of the

Trust: integrity, excellence, and collaboration.

To work as part of the Human Resources team in providing a professional, high quality and timely, customer focused, Human Resource service, by providing administration support to the Human Resources department.

Responsible for providing an efficient, timely, comprehensive, and confidential administration support for all aspects of the HR function.

This is a key role within our HR function as you will administer most of the key HR processes including starters and leavers.

You will also be the first line support to managers and colleagues with HR admin or policy queries escalating these where necessary.

You will be responsible for a variety of HR administration duties and will have sound knowledge of Human Resources processes and be familiar with using HR software and tools.

To deal with routine HR enquiries while accurately maintaining employee files and systems ensuring documents, records and databases are up to date and managed in an accurate and systematic manner adhering to Information Governance principles and Data Protection guidelines.

Main duties and responsibilities

• Be the first point of contact for HR administration matters, delivering a professional, efficient and excellent customer focused service at all times.
• Use HR & Recruitment systems confidently to resolve issues and give guidance to colleagues in the relevant systems as and when required.
• Provide colleague lifecycle administrative support to colleagues across the business, including starters, leavers, probations, and references (new starters and external).
• Process contract variations, timesheets and other monthly payroll data in line with payroll deadlines.
• Manage the complete recruitment and onboarding process for your assigned schools, including;
• Assisting recruiting managers with the recruitment process including researching costs of advertising, advertising roles on our online recruitment module, arranging interviews and collating responses.
• Producing documentation such as offers, contracts and induction packs.
• Updating and maintaining the relevant systems and trackers ensuring accuracy and confidentiality.
• Processing DBS applications.
• Ensuring new starter documentation is completed in line with Ofsted requirements.
• Creating internal and external correspondence ensuring spelling, grammar and presentation is of a high standard.
• Work collaboratively within the HR Ops team, broader HR team including Payroll, IT and other central teams.
• Adhere to Anthem’s vision and mission and demonstrate our core values of integrity, excellence and collaboration in performing the essential duties and responsibilities of the job.
• Contribute to team planning and reflect on personal and team performance and areas for improvement.
• Update and review administration processes and methods of working to increase efficiency and effectiveness of the department and upon approval, implement changes.
• Carry out ad‑hoc duties as and when required and be flexible to cover and/or support the wider HR team where required.
• Ensure that all hardcopy and electronic personnel records are maintained, updated and accurate in line with the Company Data Protection policy and GDPR.
• Take minutes in HR related meetings when required.
• Perform any other duties reasonably requested by the Director of People.

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, visitors and volunteers to share this commitment.

All post holders are subject to an Enhanced DBS check, suitable references and other essential checks.

Staff involved in recruitment and selection are trained in safer recruitment, and all staff and volunteers undertake child protection training.

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