At a Glance
- Tasks: Manage schedules, coordinate meetings, and provide administrative support to senior leadership.
- Company: Fast-paced property company in Hammersmith with a supportive team culture.
- Benefits: Hybrid working model, early Friday finish, and opportunities for career development.
- Other info: Enjoy casual dress code and regular team lunches.
- Why this job: Join a dynamic team and play a key role in a growing business.
- Qualifications: Strong organisational skills, excellent communication, and proficiency in Microsoft Office.
The predicted salary is between 27000 - 37000 £ per year.
A growing and fast-paced property company based in Hammersmith is seeking a highly organised and proactive Office Administrator / Personal Assistant to join their close-knit team. Supporting the Group Operations Manager and four company directors, this is an excellent opportunity for a motivated individual looking to play a pivotal role within a dynamic business.
The successful candidate will thrive in a varied position, balancing core administrative responsibilities with high-level support to senior leadership. This hybrid role offers long-term career progression and the chance to be part of a collaborative and forward-thinking environment.
Key Responsibilities- Diary & Meeting Coordination: Manage complex schedules for multiple directors
- Bookings: Arrange appointments, contractor and engineer visits, and restaurant reservations
- Office Management: Oversee supplies, coordinate maintenance, and liaise with suppliers
- First Point of Contact: Handle calls and emails with professionalism and efficiency
- Administrative Support: Provide general office support and maintain accurate records
- CRM Oversight: Keep CRM systems updated and assist with improving internal processes
- PA Duties: Organise travel, take meeting minutes, and manage reminders
- Liaise with tenants, investors, and external contacts
- Coordinate with councils, contractors, letting agents, and project teams
- Assist with commercial project administration
The ideal candidate will be a friendly, reliable, and confident professional who enjoys taking ownership of their work. Key attributes include:
- Strong organisational and multitasking skills
- Excellent communication, both verbal and written
- Personable and confident in engaging with stakeholders at all levels
- Proactive approach and solution-focused mindset
- Good working knowledge of Microsoft Office and CRM systems
- Adaptable and dependable team player
- Hybrid working model after training
- Friendly and supportive team culture
- Casual “dress for your day” dress code
- Early Friday finish
- Regular team lunches and social events
- Genuine opportunities for career development
- Stage One: Informal Microsoft Teams interview with the Group Operations Manager
- Stage Two: In-person interview at the Hammersmith office with the wider team
Office Administrator / PA employer: Antal International Network
Join a vibrant and growing property company in Hammersmith as an Office Administrator / Personal Assistant, where you'll be part of a supportive team that values collaboration and innovation. Enjoy a hybrid working model, a casual dress code, and regular social events, all while benefiting from genuine opportunities for career development in a dynamic environment. This role not only offers competitive salary but also the chance to make a meaningful impact by supporting senior leadership and enhancing internal processes.
Contact Details:
Antal International Network Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator / PA
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Office Administrator / PA, especially your organisational and multitasking abilities.
✨Tip Number 3
Dress for success, but keep it casual! Since they have a 'dress for your day' policy, aim for smart-casual attire that shows you respect the interview process while fitting into their culture.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Administrator / PA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Administrator / PA role. Highlight your organisational skills and any relevant experience in supporting senior leadership, as this is key for us.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about joining our team. Mention specific aspects of the job description that resonate with you.
Showcase Your Communication Skills:Since communication is vital for this role, ensure your written application is clear and professional. Pay attention to grammar and spelling – we love a candidate who takes pride in their work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Antal International Network
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary coordination and office management. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Administrator/PA, organisation is key. Prepare examples of how you've successfully managed multiple tasks or schedules in the past. Bring up specific instances where your proactive approach made a difference.
✨Practice Professional Communication
Since you'll be the first point of contact, practice your verbal and written communication skills. Consider role-playing common scenarios, like handling calls or emails, to show you can engage confidently with stakeholders at all levels.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
