Marketing/Admin role in London

Reports to Directors of the business Location London office Contract type Permanent, full-time Hours 8am – 5pm (Monday to Friday) Salary 40-45K About the role We're looking for a proactive, highly organised Office Manager to keep our London office running smoothly day to day. This is a varied, hands-on role covering everything from office administration and new starter set-up to travel booking and supporting our team with client pitch presentations. This is a permanent position. However, one element of the role managing our LinkedIn and Instagram posting is a temporary responsibility covering maternity leave, and will hand back to the returning team member in due course. This will be made clear during onboarding and handover. Key responsibilities Office Management * Keep the office running smoothly day to day, acting as the first point of contact for all office-related matters * Manage the weekly food/grocery shop and general office supplies, keeping the kitchen and communal areas well stocked * Liaise with building management, cleaners, and suppliers as needed * Maintain a well-presented, organised and welcoming office environment People & Onboarding * Coordinate the set-up of new starters desk, equipment, access, and a smooth first-day experience * Work closely with our external IT support company to arrange equipment, logins, and troubleshoot day-to-day IT issues * Support with general HR-adjacent office administration as required Travel booking * Book travel for the wider team, including flights, transport (trains/taxis/car hire) and hotels * Manage travel logistics to ensure cost-effective, well-organised trips, keeping itineraries and confirmations organised Presentations & Client support * Design and put together polished presentations to support client pitches, working closely with the team on content and structure * Ensure all materials are on-brand and professionally presented Social Media (Temporary – Maternity Cover) * Post to the company's LinkedIn and Instagram pages approximately 1–2 times per week, following the established brand tone, style and content themes * This responsibility is temporary and will be handed back once the returning team member is back from maternity leave full training and a handover guide will be provided General * Provide broad day-to-day support across the office wherever it's needed this role covers a wide range of tasks beyond those listed above * Proactively identify ways to improve office processes and efficiency About you * Previous experience in an office management, administration, or marketing role. * Highly organised with strong attention to detail and the ability to juggle multiple priorities * Confident communicator, comfortable liaising with external suppliers (IT, travel providers, building management) * Competent with presentation software (e.g. PowerPoint & InDesign & Canva) and comfortable putting together professional client-facing materials * Happy to pick up new responsibilities , including a temporary period of managing our social media with a can-do, flexible attitude * Discretion and reliability , this role touches a lot of the day-to-day workings of the business