At a Glance
- Tasks: Coordinate luxury interior design projects and manage logistics with a creative team.
- Company: Join Anne Haimes Interiors, a leading luxury design practice in Henley-on-Thames.
- Benefits: Competitive salary of £30,000 and a fun, rewarding work environment.
- Other info: Be part of a small, driven team with excellent career growth opportunities.
- Why this job: Immerse yourself in the luxury design industry and support stunning home transformations.
- Qualifications: Strong admin skills, client communication, and a passion for beautiful spaces.
The predicted salary is between 24000 - 36000 £ per year.
Step inside the world of luxury interiors - and become the force that keeps it all beautifully in motion. At Anne Haimes Interiors, every project tells a story of craftsmanship, creativity and considered detail. From elegant Georgian townhouses to breathtaking country retreats, we create bespoke spaces that redefine luxury living.
We are excited to announce an opportunity for a highly organised Studio & Projects Coordinator - a switched-on doer with calm, client-facing gravitas and the confidence to keep multiple moving parts aligned. You’ll bring solid admin and project coordination experience, thrive on organisation and follow-through, and enjoy being the steady point of contact that clients trust.
Local to Henley-on-Thames, you may already have experience in interior design or simply a genuine interest in beautiful spaces — either way, you’ll play a pivotal role in supporting the studio and ensuring every project runs seamlessly from concept to completion. This is more than an administration role. It’s an opportunity to immerse yourself in the luxury design industry, work alongside talented designers and trusted suppliers, and be at the heart of projects that transform extraordinary homes.
If you thrive on organisation, love variety, and enjoy being the calm, capable presence that keeps everything running seamlessly - this could be the role you’ve been waiting for.
The Role at a Glance:
- Project Administrator
- Henley on Thames
- £30,000
- Full Time
- Values: Creating a fun and rewarding experience
- Company: Luxury Interior Design Practice
Your Background / Skills:
- Administration
- Client Communication
- Organisation
- Microsoft Office
- Adobe InDesign
Who we are:
We are Anne Haimes Interiors, a luxury interior design practice specialising in high-end residential projects. Based in the heart of Henley on Thames, we deliver a complete design service - from concept and space planning through to procurement and installation. Every project is bespoke, whether it’s a single handcrafted piece or a full design-and-build scheme, delivered in close collaboration with architects, contractors and, most importantly, our clients.
The Opportunity:
We’re looking for an organised, proactive Project Administrator to join our small, friendly and highly driven team. This is a hands-on, varied role where you’ll play a key part in coordinating projects, managing logistics and supporting client relationships throughout the lifecycle of exceptional interior schemes.
You’ll be working in a fast-moving, collaborative environment where attention to detail, clear communication and a proactive mindset are essential. If you enjoy juggling multiple priorities and being the glue that keeps projects running smoothly, you’ll feel right at home.
What your day might look like:
- Working closely with the design team to quote items for live projects
- Ordering furniture, fabrics, lighting, equipment, bespoke items and soft furnishings
- Finalising purchase details, managing lead times and sharing confirmations with the design team
- Tracking install schedules using Gantt charts and other planning tools
- Supporting time logging and tracking against project targets
- Coordinating all deliveries and on-site logistics
- Managing paperwork for import and export operations
- Communicating, negotiating and building strong supplier relationships
- Completing delivery quality checks
- Responding to maintenance requests
- Compiling O&M Manuals
- Re-specifying items that are out of stock or have extended lead times
- Producing budgets, reports and project schedules
- Keeping project finances on track
- Organising sample libraries, requesting samples and coordinating supplier rep visits
About You:
- Excellent communication and negotiation skills
- Calm under pressure and happy to meet tight deadlines
- Flexible and able to multitask
- Self-starter and able to take responsibility
- The ability to build effective professional relationships with the team, clients, suppliers and subcontractors
- Driven, organised and motivated team player in a fast-paced team
- High proficiency in Microsoft Office and Adobe InDesign
- Minimum 2 years administration experience
- Passionate about interior design (this is not an interior design role but an interest and experience in the design/build industry is a benefit)
- The legal right to work in the United Kingdom
This is your chance to step behind the scenes of exceptional interior design - to be trusted, valued and integral to the delivery of some of the region’s most beautiful homes. At Anne Haimes Interiors, excellence is a shared pursuit, detail is everything, and every team member plays a meaningful role in bringing extraordinary spaces to life.
If you’re seeking a role that combines professionalism, creativity and purpose - within a studio that values quality, collaboration and quiet confidence — we would love to welcome you into our world.
Your Experience / Background / Previous Roles May Include:
- Admin
- Administrator
- Coordinator
- Projects
- Project Coordinator
- Team Administrator
- Logistics
- Interior Design
- Architecture
- Luxury Homes
- Luxury Design
Project Administrator - Luxury Interior Design. in Coventry employer: Anne Haimes Interiors
At Anne Haimes Interiors, we pride ourselves on being an exceptional employer that fosters a collaborative and creative work environment in the heart of Henley-on-Thames. Our team enjoys a supportive culture that values attention to detail and professional growth, offering opportunities to immerse yourself in the luxury design industry while working alongside talented designers and trusted suppliers. With a focus on creating bespoke spaces, we ensure that every team member plays a meaningful role in transforming extraordinary homes, making this not just a job, but a rewarding career path.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator - Luxury Interior Design. in Coventry
✨Tip Number 1
Get to know the company inside out! Before your interview, spend some time browsing their website and social media. Familiarise yourself with their projects and values so you can show genuine interest and ask insightful questions.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills align with the role of Project Administrator and be ready to share examples of your organisational prowess.
✨Tip Number 3
Dress the part! Since you’re applying for a luxury interior design role, make sure your outfit reflects that aesthetic. Looking polished and professional will help you feel more confident and make a great first impression.
✨Tip Number 4
Follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can set you apart from other candidates. It shows you’re proactive and genuinely interested in being part of their team.
We think you need these skills to ace Project Administrator - Luxury Interior Design. in Coventry
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational prowess in your application. We want to see how you keep things running smoothly, so share examples of how you've managed multiple projects or tasks in the past.
Communicate Clearly:Since this role involves a lot of client communication, it's crucial to demonstrate your ability to convey information clearly. Use straightforward language and be concise in your application to show us you can communicate effectively.
Express Your Passion for Design:Even though this isn't a design role, showing a genuine interest in luxury interiors can set you apart. Share any experiences or inspirations that fuel your passion for beautiful spaces in your application.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our lovely Henley-on-Thames studio.
How to prepare for a job interview at Anne Haimes Interiors
✨Know Your Design Basics
Even though this role is more administrative, having a solid understanding of interior design principles can set you apart. Brush up on key design concepts and trends, and be ready to discuss how they relate to the projects you'll be coordinating.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Think about times when you've successfully managed multiple tasks or projects simultaneously. Be ready to explain your methods for keeping everything on track, especially in a fast-paced environment.
✨Communicate with Confidence
Since this role involves client communication, practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios you might encounter, such as negotiating with suppliers or updating clients on project statuses.
✨Familiarise Yourself with Tools
Make sure you're comfortable with Microsoft Office and Adobe InDesign, as these are crucial for the role. If you have experience with Gantt charts or other project management tools, be prepared to discuss how you've used them to streamline processes in past roles.
