At a Glance
- Tasks: Assist in scheduling and coordinating events, ensuring everything runs smoothly.
- Company: Join Anne Arundel Community College, a diverse and inclusive environment.
- Benefits: Earn $18/hr with sick leave benefits and flexible work hours.
- Other info: Great opportunity for growth and networking in a vibrant college setting.
- Why this job: Gain hands-on experience in event management while connecting with the community.
- Qualifications: High school diploma and some office experience required; event support preferred.
The predicted salary is between 18 - 18 £ per hour.
The Event Assistant/Event Scheduler serves as the initial contact for internal and community non-academic scheduling requests and schedules space for external customers. Responsibilities include:
- Providing information to requesters regarding event scheduling policies and procedures.
- Assisting the Manager of Event and Food Services with accounts receivable.
- Assigning resources, confirming reservations, generating work orders, and assisting in event setup and support.
- Communicating event needs to service providers and generating confirmation letters for external customers.
- Performing general office duties.
- Providing guidance in the use of the College event scheduling system and assisting with data updates.
- Overseeing the scheduling and monitoring Information Exchange Tables.
Anne Arundel Community College (AACC) is committed to enriching the educational experience through diversity. The college seeks to recruit and support a broadly diverse team who will contribute to excellence, embrace equity and inclusiveness, and support the equal rights of all people.
Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship is not available for any position. Only individuals who are residents of Maryland or specific surrounding states will be eligible for employment at the college.
As a temporary employee, you are entitled to sick and safe leave benefits.
Job Duties and Responsibilities:
- Process internal requests for college events received through the 25 Live scheduling system.
- Assist with training of college users in 25 Live.
- Confer with internal and external customers regarding event and meeting requirements.
- Confirm event reservations with customers.
- Develop contingency plans and manage last-minute changes to scheduled events.
- Process facilities use request forms from external customers.
- Assist with preparation of confirmation/contract letters and invoices for external clients.
- Ensure clients are aware of guidelines and policies governing the use of college facilities.
- Process facility rental payments and forward to Accounts Receivable.
- Coordinate information exchange table scheduling and ensure adherence to college policies.
- Coordinate the schedule of the Pascal Center Art Gallery exhibits.
Required Qualifications:
- Successful office experience.
- Working knowledge of MS Office.
- Ability to engage with internal and external contacts with tact and diplomacy.
- Up to six months of experience.
- High School degree or equivalent.
Preferred Qualifications:
- Event support and hospitality experience.
Event Assistant in Arnold employer: Anne Arundel Community College
Anne Arundel Community College (AACC) is an exceptional employer that prioritises a supportive and inclusive work culture, fostering professional growth and development for its staff. Located in Maryland, AACC offers a comprehensive benefits package and encourages collaboration among faculty, staff, and students to create a vibrant educational environment. As a Kitchen Operations Manager, you will play a vital role in shaping the culinary education experience while enjoying the unique opportunity to contribute to a diverse community committed to equity and student success.
Contact Details:
Anne Arundel Community College Recruitment Team
