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- Tasks: Manage complex diaries, organise travel, and support the COO with various administrative tasks.
- Company: Join a dynamic investment firm focused on climate change with a passionate and driven team.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for personal growth.
- Why this job: Be part of a fast-paced environment where your contributions make a real impact.
- Qualifications: Must have 4+ years of EA/PA experience, ideally in a start-up or investment setting.
- Other info: Work 4 days in the office and 1 day from home; flexibility is key!
The predicted salary is between 36000 - 60000 £ per year.
This is an exciting role for a resilient, smart and ambitious EA, with experience of a demanding, boutique investment firm, on the way up the career ladder. We are looking for a passionate and exceptionally organised individual who thrives in fast paced environments where they are juggling various workloads.
The Principal/Founder of this family office has a deep interest in investments to do with climate change. It is a driven and passionate atmosphere and the team are small but high impact and all very switched on, proactive, lovely and work at a very fast pace. The COO has extensive experience in this world and is very impressive at what she does.
Whilst she has had part time EA support so far, she really needs a dedicated full time EA moving forward as her diary and inbox are really demanding and she needs someone who can help filter, prioritise and flag emails, and stay on top of her diary to ensure everything is as succinct as it can be each day, even though it is subject to last minute changes. She is time poor and so needs someone who has bundles of initiative, is a self-starter and can work independently.
Whilst an inspiring boss, she has very high standards, so this role needs someone calm, confident, resilient and able to work well under pressure. The Principal is a really down to earth, exceptionally busy and inspiring individual who travels extensively and requires someone one step ahead.
Executive Assistant Responsibilities:- Complex diary management, including planning and scheduling meetings, managing time to best effect
- Organising international travel itineraries; flights, transfers, accommodation etc
- Inbox management for the COO prioritising relevant emails and responding where appropriate in a timely manner
- Acting as gatekeeper / point of contact for the COO & Principal and being their eyes and ears
- Preparing internal and external reports and documentation as needed
- Building and nurturing relationships with key clients, contacts, PE/VC firms etc
- Assisting with occasional events when needed (including organising logistics, venue, catering, invitations and attending events to help oversee them)
- Sorting and managing all expenses/invoices
- Providing travel support to other team members
- Assisting with business operations and implementing administrative systems and processes
- Assisting with legal administration
- Booking personal appointments
- Sourcing gifts for friends and family
- Booking personal travel
- Assisting with management of private property
- Handling household bills, car MOTs and services, property insurance renewals etc
- Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc)
- Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc)
- Ad hoc errands
Whilst not 24/7, this role will require work out of hours and needs someone who will embrace that fast paced, exciting mission led culture and the need for flexibility that goes with it. There is huge scope to learn and grow with this opportunity for the right person and high performance is rewarded but you need to be calm, confident and thick skinned.
The right candidate will have at least 4 years PA/EA experience and will have worked in a start up or investment firm. Experience in finance is a bonus, and candidates must be degree educated. Most importantly a hard-working attitude and pragmatic outlook are paramount. This role is based in their West End offices 4 days per week and 1 day working from home.
Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
Reslient EA Required for Fast Paced Investment Firm, Competitive Salary and Benefits employer: ANNABEL TAYLOR
Contact Detail:
ANNABEL TAYLOR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reslient EA Required for Fast Paced Investment Firm, Competitive Salary and Benefits
✨Tip Number 1
Familiarise yourself with the investment landscape, particularly in climate change. This will not only help you understand the context of the role but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock diary management plan for the COO. Show how you would prioritise tasks and manage last-minute changes effectively, as this is crucial for the role.
✨Tip Number 3
Network with professionals in the investment sector, especially those who have experience in fast-paced environments. This can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Prepare examples of how you've successfully managed high-pressure situations in previous roles. Being able to articulate your resilience and calmness under pressure will be key to impressing the hiring team.
We think you need these skills to ace Reslient EA Required for Fast Paced Investment Firm, Competitive Salary and Benefits
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fast-paced environments, particularly in investment firms or similar settings. Emphasise your organisational skills and ability to manage complex diaries.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the investment sector. Mention specific experiences that demonstrate your resilience, initiative, and ability to work under pressure.
Highlight Relevant Skills: In your application, clearly outline skills such as diary management, inbox prioritisation, and travel coordination. Provide examples of how you've successfully managed these tasks in previous roles.
Showcase Your Adaptability: Given the dynamic nature of the role, include examples of how you've adapted to last-minute changes or high-pressure situations. This will demonstrate your suitability for the fast-paced environment described in the job listing.
How to prepare for a job interview at ANNABEL TAYLOR
✨Showcase Your Organisational Skills
Given the demanding nature of the role, it's crucial to demonstrate your exceptional organisational abilities. Prepare examples of how you've successfully managed complex diaries and prioritised tasks in previous positions.
✨Emphasise Resilience and Adaptability
The fast-paced environment requires someone who can handle pressure with grace. Be ready to discuss situations where you've had to adapt quickly to changes or overcome challenges, showcasing your resilience.
✨Research the Company’s Values
Understanding the firm’s focus on climate change investments will help you align your answers with their mission. Show genuine interest in their work and be prepared to discuss how your values resonate with theirs.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage competing priorities. Think of specific scenarios from your past experiences where you successfully navigated similar challenges.
