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- Tasks: Manage diaries, emails, and client relationships while overseeing office operations.
- Company: Join a friendly, successful software-led accounting firm in SW London.
- Benefits: Enjoy hybrid work flexibility and a supportive team environment.
- Why this job: Perfect for those seeking a dynamic role with ownership and impact in a small business.
- Qualifications: Must have at least 10 years of experience and a proactive attitude.
- Other info: Opportunity to work closely with the founders and shape the role.
The predicted salary is between 42000 - 58000 £ per year.
Our client is a small, successful and friendly software-led accounting firm in SW London and they are looking for an experienced and proactive EA & Office Manager to ensure the smooth running of the business so the two founders have more time to focus on clients and growing the business. They are a really nice, hardworking bunch and the London team is currently 4ppl strong but they have a wider team of c 30ppl. The two founders are lovely and really want to find someone experienced who will step into this role and enjoy carving it out and taking ownership of it. There is lots for someone to get involved with in terms of administration and operations for the business, but core duties will include but not be limited to:
- Diary management for co-founders; including planning and scheduling meetings
- Inbox management for co-founders; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner
- Acting as gatekeeper / point of contact for the co-founders
- Building and nurturing relationships with key clients
- Collating and sending out all client marketing emails and updates
- Overseeing office invoices and business banking payments
- Assisting with wider business administration, such as preparing internal and external reports and documentation
- Updating and monitoring the CRM system
- Managing all office filing systems
- Overseeing team training
- Assisting with employee on boarding and other ad hoc HR tasks
- Handling any IT or software issues
- Ensuring the office is fully stocked and kept presentable
- Answering calls and managing the office post; scanning, sending and saving appropriately
- Ad hoc personal support; booking appointments and restaurants etc
This is a great opportunity for someone looking for a busy and varied role but one that will offer a flexibility and good working hours within a fun yet grown up team environment. This role is hybrid (ideally 4:1 but there is flex) and candidates must have a positive, proactive nature and be willing to muck in across a small business but also take really ownership of this important role at the heart of the business. The right candidate will have at least 10 years experience behind them.
Lovely EA&OM role at boutique SW London company / £50K / Hybrid employer: ANNABEL TAYLOR
Contact Detail:
ANNABEL TAYLOR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lovely EA&OM role at boutique SW London company / £50K / Hybrid
✨Tip Number 1
Show your proactive nature during the interview. Prepare examples of how you've taken ownership in previous roles, especially in managing diaries and inboxes. This will demonstrate that you can handle the responsibilities of this EA & Office Manager position.
✨Tip Number 2
Research the company culture and values before your interview. Since they emphasize a friendly and hardworking environment, be ready to discuss how you align with these values and how you can contribute to their team dynamics.
✨Tip Number 3
Prepare to discuss your experience with CRM systems and office management tools. Highlight any specific software you've used that could be relevant to their operations, as this will show your readiness to step into the role seamlessly.
✨Tip Number 4
Think about how you can build and nurture relationships with clients. Be prepared to share strategies or past experiences where you've successfully managed client communications, as this is a key part of the role.
We think you need these skills to ace Lovely EA&OM role at boutique SW London company / £50K / Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance and office management. Emphasize your ability to manage diaries, handle inboxes, and build client relationships, as these are key aspects of the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples from your past experience that demonstrate your proactive nature and ability to take ownership of tasks.
Showcase Your Soft Skills: Since the role requires a positive and proactive attitude, make sure to highlight your interpersonal skills and ability to work well in a small team. Use examples that illustrate your adaptability and problem-solving abilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at ANNABEL TAYLOR
✨Show Your Proactive Nature
Demonstrate your proactive approach by sharing specific examples from your past experiences where you took initiative to solve problems or improve processes. This will resonate well with the founders who are looking for someone to take ownership of the role.
✨Highlight Your Organizational Skills
Since the role involves diary and inbox management, be prepared to discuss your organizational strategies. Share how you prioritize tasks and manage time effectively, perhaps by using tools or methods that have worked for you in the past.
✨Emphasize Relationship Building
The job requires building and nurturing relationships with key clients. Be ready to talk about your experience in client management and how you maintain strong professional relationships. Consider mentioning any successful outcomes from your previous roles.
✨Prepare for a Hybrid Work Environment
As the role is hybrid, express your adaptability to different work environments. Discuss how you stay productive and engaged while working remotely, and share any experiences that highlight your ability to thrive in both office and home settings.
