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- Tasks: Support busy founders with diary management, travel planning, and office organisation.
- Company: Join a vibrant interior design studio in Chelsea, specialising in luxury hospitality and residential design.
- Benefits: Enjoy a hybrid work environment and the chance to shape your role in a friendly team.
- Why this job: Be part of a dynamic team, make a real impact, and enjoy a fast-paced, rewarding atmosphere.
- Qualifications: 3+ years PA experience at director level, excellent communication skills, and a proactive attitude required.
- Other info: This is a unique opportunity to grow and create your own path in a supportive environment.
The predicted salary is between 42000 - 84000 £ per year.
We are looking for a charming and experienced PA to support the successful founders of an interior architecture studio specialising in luxury hospitality and high-end residential design. The founders are a husband-and-wife team and very lovely but incredibly busy being successful business owners and hands-on parents. As a result, they need assistance through all aspects of their family and business life and as they’ve never had a PA before they will want someone with the experience to gently guide them and suggest the best processes/systems to ensure their lives can be run efficiently and smoothly. They have a small, friendly and international team of just under 20 people in the studio and everyone works on a hybrid basis.
The duties will include but not be limited to:
- Set up best-practice systems and procedures as required for collaboration and assistance to the Co-founders
- Full Co-founder diary management across business and personal schedules with strong attention to detail; including scheduling meetings and calls, adding all relevant correspondences, notes, and context to appointments, booking transportation etc.
- Co-founder inbox management: prioritising relevant emails and responding where appropriate in a timely manner
- Manage co-founders’ incoming and outgoing post, local and international couriers
- Assist the co-founder in their collaboration with the external social media and marketing team, prepare projects press data
- Taking minutes in meetings (attended by co-founders) and compiling action points
- Organising travel itineraries; flights, transfers, accommodation, restaurant reservations etc for co-founders
- Acting as gatekeeper on all co-founder incoming calls, fielding requests, following up appropriately and keeping the respective co-founder well informed
- Building and nurturing relationships with clients
- Conducting research/analysis as directed
- Preparing internal and external reports, documentation and communication, as needed and ensuring that all correspondence and relevant materials are produced in a timely and accurate manner
- Creating and maintaining a filing system of all relevant co-founder & business documents
- Assist with greeting guests coming into the studio and offering teas/coffees, phone answering and general reception duties
- Coordinate the usage of office meeting tables and assist with preparations for meetings.
- Monitor and manage office supplies.
- Order / purchase as necessary.
- Manage internal registries: alarm, keys, suppliers
- Manage general office organisation and housekeeping (cleaning, repairs, etc.)
- Assisting Studio Manager with ad hoc support when needed – Fill-in for Studio Manager on Fridays
- Collaborate with the Studio Manager for internal and external events (i.e. client events, socials, & dinners)
PA Responsibilities:
- Planning and organising personal travel itineraries and holidays schedules (villas/hotels, flight bookings, transfers, etc.)
- Overseeing and filtering and flagging all important communication from the children’s school and ensuring all events are synced with the co-founders’ diaries
- Booking all family appointments; dentist, doctors, restaurant reservations etc
- Organising events (e.g. private dinners, family parties, weekend trips)
- Creating and maintaining a filing/archiving system for personal paperwork
- Handling household bills, car MOTs and services, property insurance renewals etc
- Sourcing gifts for friends, family and staff
- Other ad hoc personal errands
The right candidate will have at least 3 years + PA experience supporting at director or founder level, possess excellent communication skills and have a proactive and problem-solving attitude. Some experience across both private and business PA support is required. This is a lovely role that someone can carve out and make their own. It will be fast-paced and pressurised at times so someone calm, confident and personable is key. It’s a hybrid role but will require some flexibility. The studio is in Chelsea.
Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
PA to Founders of Interior Design Firm (for website £50-60k / Chelsea) employer: Annabel Taylor Recruitment Limited
Contact Detail:
Annabel Taylor Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Founders of Interior Design Firm (for website £50-60k / Chelsea)
✨Tip Number 1
Familiarise yourself with the interior design industry, especially luxury hospitality and high-end residential design. Understanding the specific needs and challenges of this sector will help you demonstrate your knowledge during conversations with the founders.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or system that could benefit the co-founders. Presenting a tailored approach to managing their busy lives can set you apart from other candidates.
✨Tip Number 3
Highlight your experience in managing both personal and professional tasks. Be ready to discuss specific examples where you've successfully balanced these responsibilities, as this role requires a seamless integration of both.
✨Tip Number 4
Network within the interior design community or related fields. Engaging with professionals in this space can provide insights and connections that may be beneficial when applying for this position.
We think you need these skills to ace PA to Founders of Interior Design Firm (for website £50-60k / Chelsea)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in PA roles supporting directors or founders. Emphasise your organisational skills and any experience with diary management, travel planning, and communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and explains why you are the perfect fit for this role. Mention your proactive approach and problem-solving skills, and how you can help the founders manage their busy lives.
Showcase Relevant Skills: In your application, highlight specific skills that align with the job description, such as attention to detail, communication abilities, and experience with both personal and business support. Use examples from your past roles to illustrate these skills.
Follow Application Instructions: Ensure you follow any specific instructions provided in the job listing. This may include submitting documents in a particular format or addressing your application to a specific person. Attention to detail is key!
How to prepare for a job interview at Annabel Taylor Recruitment Limited
✨Showcase Your Organisational Skills
As a PA to the founders, you'll need to demonstrate your ability to manage complex schedules and tasks. Prepare examples of how you've successfully organised diaries, managed communications, or set up efficient systems in previous roles.
✨Emphasise Your Communication Skills
Strong communication is key in this role. Be ready to discuss how you've effectively communicated with various stakeholders, handled sensitive information, and maintained professionalism in challenging situations.
✨Demonstrate Proactivity
The founders are looking for someone who can take initiative. Share instances where you've anticipated needs, solved problems before they escalated, or suggested improvements to processes that benefited your previous employers.
✨Familiarise Yourself with the Company Culture
Research the interior design firm and its founders. Understanding their style, values, and the type of projects they undertake will help you align your answers with their expectations and show genuine interest in the role.
