At a Glance
- Tasks: Support a Senior Executive with diary management, travel arrangements, and project support.
- Company: Leading Cambridge institution with a dynamic work environment.
- Benefits: Hybrid working, flexible hours, and valuable experience in a fast-paced setting.
- Other info: Temporary role for approximately 2 months with opportunities for professional growth.
- Why this job: Gain hands-on experience while supporting high-level executives and enhancing your organisational skills.
- Qualifications: Strong communication skills, attention to detail, and experience in executive support.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an immediately available Executive Assistant, to fulfil a key role, supporting a Senior Executive of a leading Cambridge institution.
You will be responsible for organising all aspects of their work including diary management, meeting co-ordination, domestic and international travel arrangements, administration and project support.
Applicants will need to be able to demonstrate excellent communication and interpersonal skills, attention to detail, and a \"can do\" attitude.
The work environment is busy and fast paced, so you will need to show strong organisational capabilities and the ability to prioritise your workload to meet deadlines.
This is a temporary role to start asap for approx. 2 months.
Working hours are 36.5 per week and hybrid working will be available.
You will need to show a willingness to work flexibly to meet the demands of the role.
Key Responsibilities
- Complex diary management for a Senior Executive, including prioritisation of competing demands, resolving scheduling conflicts and ensuring effective use of time
- Managing a high volume of meeting requests from internal and external stakeholders, exercising judgement around priorities and access, ensuring requests and enquiries are handled professionally and efficiently
- Preparing daily schedules, meeting papers and briefing packs
- Monitoring and triaging emails and correspondence, identifying urgent matters and ensuring actions are followed through
- Drafting and proofreading correspondence and other written materials
- Coordinating meetings, agendas, papers, actions and follow-up
- Supporting travel arrangements, itineraries and logistics where required
- Handling confidential and sensitive information with discretion and professionalism
- General Executive Office support and administration
- Key Skills and Experience
- Proven experience of operating at an executive level, supporting and assisting at Director level and above
- Highly competent in standard software packages, e. g. Word, Excel, Power Point and Outlook
- Excellent organisational, communication & strong interpersonal skills and confidence to enable them to deal with people at every level and to be able to delegate tasks effectively
- Confident and proactive with the ability to work using own initiative and judgement and make decisions when appropriate
- Discretion and diplomacy in dealing with confidential information and sensitive issues and high-profile contacts
- High standards of accuracy and attention to detail
- Excellent written communication skills to draft letters, briefing notes etc.
- Strong team working skills and a willingness to assist others in their work
- Willingness to work flexibly to meet the demands of the role
- Ability to manage a heavy and demanding workload and work under pressure
- #J-18808-Ljbffr
Executive Assistant in Peterborough employer: Ann Pettengell
As a leading institution in Cambridge, we pride ourselves on fostering a dynamic and inclusive work culture that values collaboration and innovation. Our employees benefit from flexible hybrid working arrangements, opportunities for professional growth, and the chance to support high-level executives in a fast-paced environment. Join us to be part of a team that not only values your contributions but also encourages you to thrive in your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Peterborough
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Ann Pettengell can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Ann Pettengell; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Ann Pettengell.
We think you need these skills to ace Executive Assistant in Peterborough
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Ann Pettengell and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Ann Pettengell's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Ann Pettengell
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
