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- Tasks: Support the delivery of exciting events and manage delegate registrations.
- Company: Leading institution in central Cambridge with a vibrant atmosphere.
- Benefits: Gain hands-on experience, flexible working hours, and develop your event management skills.
- Other info: Opportunity for growth in a fast-paced environment with a mix of office and event work.
- Why this job: Be part of a dynamic team and make events unforgettable!
- Qualifications: Customer service experience and strong organisational skills are a must.
The predicted salary is between 25000 - 30000 £ per year.
We are seeking a proactive and highly organised Events Assistant to support the delivery of a diverse programme of events with a leading institution based in central Cambridge. As the Events Assistant, you will play a key role in ensuring that all events run smoothly and to a high standard, acting as the first point of contact for event-related queries and managing the delegate registration process. You will coordinate catering and logistics, develop strong working relationships with internal teams, and provide administrative support to the Senior Leadership Team. This is a hands‑on role requiring flexibility, attention to detail, and excellent communication skills. The assignment is to start as soon as possible and will run for approx. 3‑6 months. This is a full‑time position working 36.5 hours a week and may include some evening and weekend work.
Responsibilities
- Event Management: Book venues, accommodation, and catering; prepare logistical plans; support events on the day; complete event documentation; handle confidential information.
- Delegate & Queries: Act as first contact for event queries; manage registrations, communications, and materials; track revenue for pay‑to‑attend events.
- Administration & Finance: Maintain Master Event Calendar; support invoicing and event costs; follow purchasing procedures and negotiate suppliers.
- Communication & Liaison: Build strong relationships with teams and suppliers; contribute to team objectives; stay updated on industry best practices.
Key Skills and Experience
- Experience in a customer‑facing role with exceptional customer service skills.
- Working knowledge of event management principles, catering practices, and dietary requirements.
- Excellent oral and written communication skills with diplomacy and tact.
- Calm, efficient, and adaptable under pressure with strong organisational skills.
- Ability to manage competing deadlines with accuracy and attention to detail.
- Team player with creativity and initiative.
- Proficient in Word, Excel, Outlook, and database systems; ability to learn new platforms.
- HND, HNC, Level 4/5 vocational qualification, or equivalent practical experience.
- Willingness to work at events where alcohol is served, including evenings and weekends.
To Apply
Please submit your CV in MS Word.
Location: West Cambridge – Hybrid Working
Job Type: Temporary
Events Assistant in Cambridge employer: Ann Pettengell
Contact Detail:
Ann Pettengell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Assistant in Cambridge
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend local meetups, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event management experiences, even if they were volunteer gigs. This will help you stand out and demonstrate your hands-on abilities to potential employers.
✨Tip Number 3
Be proactive! Don’t just wait for job postings; reach out to companies you admire and express your interest in working with them. A friendly email can go a long way in landing an interview.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of getting noticed. Plus, it’s super easy to navigate!
We think you need these skills to ace Events Assistant in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Assistant role. Highlight any relevant experience in event management, customer service, and communication skills that match what we're looking for.
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past experiences that show how you’ve successfully managed events or handled customer queries.
Keep It Professional: While we love a friendly tone, remember to keep your application professional. Use clear language and check for any typos or grammatical errors before hitting send.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Ann Pettengell
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the company typically hosts. Familiarise yourself with their past events and think about how your skills can contribute to their success. This shows that you're proactive and genuinely interested in the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised tasks, handled logistics, and ensured everything ran smoothly. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Like a Pro
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Think about how you would handle event-related queries and be prepared to showcase your customer service skills during the interview.
✨Be Ready for Flexibility Questions
Given that the role may involve evening and weekend work, be prepared to discuss your availability and willingness to adapt. Share any relevant experiences where you had to be flexible and how you managed your time effectively.