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- Tasks: Coordinate sea staff employment, travel, and compliance with maritime regulations.
- Company: Join Anglo-Eastern, a global leader in ship management with a family feel.
- Benefits: Enjoy competitive pay, professional development, and a fun, inclusive work culture.
- Why this job: Make a meaningful impact in the maritime industry while growing your career.
- Qualifications: Minimum five National 5 qualifications including English and Maths; admin experience preferred.
- Other info: We value passion and teamwork over specific skills; training provided.
The predicted salary is between 30000 - 42000 £ per year.
About Anglo-Eastern
Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we have been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes. Our reach is truly worldwide, with a presence in over 29 locations across Asia-Pacific, Europe, and the Americas. At Anglo-Eastern, we are innovators, problem-solvers, and pioneers, progressively setting the standard to shape a better maritime future.
The Marine HR Department plays a critical role in ensuring that our organization has a skilled and competent workforce to support our operations. We arrange and coordinate all aspects relative to Worksite Personnel being employed, paid, appointed, joining and leaving Client Worksites, all in accordance with the company Quality Management System and associated work processes and client specific requirements. We have built a culture that encourages collaboration, values individual contributions, and champions personal growth and development.
What You Will Do
- Arrange and coordinate all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels, in accordance with the company Quality Management System and associated work processes and client specific requirements.
Roles and Responsibilities
- Be familiar with the requirements of crew certification and STCW and MLC Compliance.
- Assist with any administration duties including data entry, filing and extensive use and maintenance of the crewing system.
- Follow documents check process and recruitment procedures as defined in MPD Manual.
- Ensure newly recruited and promoted personnel are provided with Company / Client policies and procedures.
- Issue MLC Employment Agreements for sea staff.
- Monitor all employee documentation and ensure necessary compliance is maintained.
- Ensure travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies.
- Programme, arrange and advise all concerned of sea staff travel details.
- Maintain accurate and up to date crew lists reflecting crew changes carried out.
- Input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes.
- Collate performance appraisal reports and highlight perceived training needs.
- Provide assistance in preparing monthly reports e.g. turnover, dismissals, and statistics.
- Provide information for P&I claims.
- Review and provide feedback for opportunities for improvement or amendments to MPD Manual.
- Promote and comply with the company’s Safety and Environmental Policy plus any other duties as may be reasonably required by the Management or Senior Management of the Company.
What We Are Looking For
- Education: Minimum of Five National 5 or equivalent (qualifications) including English and Mathematics or relevant experience gained in a similar role and/or environment.
- Experience: Previous office / admin role experience.
- Specific Business Knowledge: Shipping/Crewing knowledge preferred but not essential.
The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo-Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.
What We Offer
We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able to contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:
- A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management.
- Development and mentorship to support your professional aspirations.
- A culture of professional excellence, employee care, well-being and fun.
- A competitive compensation and benefits package.
We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energizes you, we invite you to apply and join our team!
Marine Personnel Assistant employer: Anglo-Eastern
Contact Detail:
Anglo-Eastern Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Marine Personnel Assistant
✨Tip Number 1
Familiarise yourself with the maritime industry, especially in areas related to crew management and certification. Understanding the STCW and MLC compliance will give you an edge during discussions and interviews.
✨Tip Number 2
Network with professionals in the shipping and crewing sectors. Attend industry events or join relevant online forums to connect with people who can provide insights and potentially refer you to opportunities at Anglo-Eastern.
✨Tip Number 3
Demonstrate your organisational skills by preparing for the role's administrative tasks. Consider creating a mock schedule or checklist that reflects how you would manage crew documentation and travel arrangements efficiently.
✨Tip Number 4
Showcase your teamwork abilities by discussing past experiences where you collaborated effectively with others. Highlighting your capacity to work well in a team aligns with Anglo-Eastern's values and culture.
We think you need these skills to ace Marine Personnel Assistant
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Marine Personnel Assistant position. Familiarise yourself with the responsibilities and qualifications required, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous office or administrative experience you have. If you have any knowledge of shipping or crewing, be sure to mention it, even if it's not essential.
Showcase Your Skills: Demonstrate your organisational skills and attention to detail in your application. Mention specific examples where you've successfully managed documentation, data entry, or compliance tasks in past roles.
Personalise Your Cover Letter: Craft a personalised cover letter that reflects your passion for the maritime industry and your alignment with Anglo-Eastern's values. Explain why you want to work for them and how you can contribute to their mission.
How to prepare for a job interview at Anglo-Eastern
✨Understand the Maritime Industry
Familiarise yourself with the basics of the maritime industry, especially ship management and crew management. Knowing key terms and concepts will help you engage in meaningful conversations during the interview.
✨Showcase Your Administrative Skills
Be prepared to discuss your previous office or administrative experience. Highlight specific tasks you've handled, such as data entry or document management, that relate to the responsibilities of a Marine Personnel Assistant.
✨Demonstrate Team Spirit
Anglo-Eastern values collaboration and teamwork. Be ready to share examples of how you've worked effectively in a team setting and contributed to group success in past roles.
✨Express Your Willingness to Learn
Since the company is committed to developing its employees, express your eagerness to learn and grow within the role. Mention any relevant training or development opportunities you're interested in pursuing.
