Team Administrator in Whitby

Anglo American is a leading global mining company, and our products are the essential ingredients in almost every aspect of modern life. Our portfolio of world-class competitive mining operations and undeveloped resources provides the metals and minerals that enable a cleaner, greener, more sustainable world and that meet the fast-growing consumer-driven demands of the world’s developed and maturing economies. We are constructing a state-of-the-art underground mine to enable the extraction of Polyhalite – a unique multi-nutrient fertiliser – along with the necessary infrastructure both above and below ground that will be required for transport, processing, and distribution. POLY4 is our flagship multi-nutrient fertiliser product. Made from polyhalite, it contains four of the six macro-nutrients and many micronutrients that are essential to plant growth. It allows farmers to maximize their crop yield, increase quality and improve soil structure with one simple product.

Join us as a Team Administrator, where you will support and contribute to the Commercial function by providing high-quality administrative assistance to our regional and functional leadership teams. In this dynamic role, you’ll play a key part in ensuring smooth day-to-day operations across multiple time zones, helping to coordinate meetings, manage communications, and facilitate travel and events. Your attention to detail, proactive approach, and ability to handle sensitive information with discretion will be essential in supporting a fast-paced, collaborative environment.

Your duties will include:

• Prioritising issues for the attention of the team across multiple time zones.
• Coordinating and scheduling meetings and appointments.
• Taking meeting minutes and following up actions.
• Filtering and responding to internal and external queries.
• Handling incoming correspondence and drafting appropriate responses.
• Managing team diaries and providing administration assistance.
• Administering onboarding activities for new hires.
• Coordinating leave and other absences for the regional and functional leadership team.
• Creating and processing expense claims using Concur.
• Assisting in the organisation of travel for the commercial team and ensuring all travel details are in calendars and travel itinerary complete.
• Administration of travel risk assessments and assisting with travel and registration for conferences.
• Uploading of publications/presentations via conference website when needed.
• Organising team events and third-party visits in various locations including venue, travel, accommodation, schedules and visas.
• Raising purchase orders using the SAP system.
• Collating and circulating all relevant reports, presentations, including confidential and often sensitive documents.
• First point of contact for external customers, fielding and directing calls and email correspondence.
• Non-Disclosure Agreement (NDA) administration.

Qualifications:

• 5 GCSEs/equivalent, including English and Maths at Grade C or above.
• BTEC in Business Studies (or similar).
• Excellent written and verbal communication skills.
• Excellent keyboard skills - must be highly accurate and an excellent typing speed.

Knowledge and experience required:

• Ability to appreciate and respect confidentiality, always acting with discretion.
• Ability to work accurately under sustained pressure and to tight deadlines maintaining a calm presence.
• Ability to multitask, organise work and exercise a high degree of initiative.
• Excellent team working skills with the ability to work collaboratively and co-operatively with all stakeholders.
• Good organisational skills and ability to manage own time effectively.
• Experience of complex electronic diary management.
• Experience of complex (worldwide) travel arrangements and for this purpose familiarity of online booking systems/proven level of capability.
• Exceptional administration skills.

We are looking for the right candidate to possess and apply the following skills at a defined level:

• Must be a highly motivated and ambitious individual who thrives in a challenging and constantly evolving environment.
• An individual who enjoys taking responsibility and can work autonomously, confident in their own decision-making ability whilst valuing the contribution of others.
• High level of integrity and commitment.
• Exceptionally strong communication skills and have the ability and confidence to deal with customers both internally and externally.
• Must be flexible and adaptable within the role and be confident dealing with requirements at short notice.
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.

Additional Information:

Who we are: We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources – diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel – our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

What we Offer: When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.

How we are committed to your safety: Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.

Inclusion and Diversity: Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.