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- Tasks: Ensure smooth office operations and provide PA support to the investment team.
- Company: Boutique Investment Firm in the vibrant West End of London.
- Benefits: Positive working environment, professional growth, and a close-knit team.
- Why this job: Join a dynamic team and make a real impact in a supportive atmosphere.
- Qualifications: 3-5+ years of Office Manager or PA experience, ideally in finance.
- Other info: Newly refurbished offices with a calm and sleek feel.
The predicted salary is between 36000 - 60000 £ per year.
Boutique Investment Firm | West End
Our client, a boutique Investment Management firm of 26 staff based in the West End of London, is looking for an experienced Office Manager / Team PA to join their close-knit team. Reporting into a supportive Business Services Manager, this varied role will see you ensuring the smooth day-to-day running of the office while providing proactive PA support to the highly regarded Investment team. The offices are newly refurbished with a calm, sleek feel and offer a genuinely positive working environment.
The Role
- Overseeing the day-to-day running of the office
- Acting as the main point of contact for operational and administrative queries
- Liaising with building management, suppliers and contractors
- Preparing meeting rooms and coordinating client hospitality
- Managing deliveries, office supplies and the office inbox
- PA support to the Investment team (10) and ad hoc support to the CFO, COO and Legal Counsel
- Complex diary management and meeting coordination
- Arranging UK and occasional international travel
- Processing expenses and coordinating invoices
- Supporting internal events, team lunches and company socials
- Assisting with compliance, health & safety and general office administration
About You
- 3–5+ years’ Office Manager and/or PA experience
- Ideally from a boutique finance or professional services environment
- Highly organised, proactive and happy to work autonomously
- Professional, personable and comfortable being front of house
- Flexible, hands-on and a strong team player
If you are interested in this role, please apply for immediate screening - REF: JW/F24383
The Heart of the Office – Office Manager / PA (ID:24383) employer: Angela Mortimer
Contact Detail:
Angela Mortimer Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land The Heart of the Office – Office Manager / PA (ID:24383)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and professional services sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about being a team player, think of examples that showcase your collaborative spirit and how you’ve contributed to a positive work environment.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation and reiterate your enthusiasm for the role. It keeps you fresh in their minds!
✨Tip Number 4
Apply through our website for a smoother process! We’re all about making things easy for you, so take advantage of our platform to get your application in and stand out from the crowd.
We think you need these skills to ace The Heart of the Office – Office Manager / PA (ID:24383)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Office Manager/PA role. Highlight your organisational skills and any relevant experience in finance or professional services to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our close-knit team. Don’t forget to mention your proactive approach and how you can contribute to our positive working environment.
Showcase Your Communication Skills: As the main point of contact for operational queries, strong communication is key. In your application, demonstrate your ability to liaise effectively with various stakeholders and how you’ve managed similar responsibilities in the past.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Angela Mortimer
✨Know the Company Inside Out
Before your interview, take some time to research the boutique investment firm. Understand their values, recent projects, and the overall vibe of the office. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager/PA, organisation is key. Prepare examples from your past experience where you've successfully managed complex diaries or coordinated events. Be ready to discuss how you prioritise tasks and handle multiple responsibilities without dropping the ball.
✨Be Personable and Professional
Since this role involves being front of house, it's crucial to demonstrate your interpersonal skills. Practice a friendly yet professional tone in your responses. Think about how you can convey warmth while maintaining professionalism, especially when discussing your experience with clients and colleagues.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. For instance, how would you handle a last-minute change in a meeting schedule? Think through potential challenges you might face in the role and prepare thoughtful responses that highlight your proactive approach and flexibility.