Office Manager within the Creative Sector upto 32k (ID:25378)

Our innovative creative client is seeking an Office Manager to be the backbone of the office operations, ensuring that everything runs smoothly and efficiently. You will create a welcoming and organised environment, supporting both employees and visitors while handling a variety of administrative and operational tasks. The role will be integral in maintaining a positive workplace culture and keeping the office space optimised for productivity.

Responsibilities

• Office Operations
  • Provide a warm and professional welcome to guests, ensuring they have a great experience.
  • Hold the whole office to a "client-ready at all times" standard, proactively spotting and fixing anything that falls short; from replenishing amenities to tidying shared spaces.
  • Keep meeting rooms well-maintained, manage meeting schedules, and ensure all necessary equipment is ready to use.
  • Oversee office, kitchen, and shared workspace upkeep, monitoring supply levels so the team always has what it needs.
  • Support internal events and special occasions, handling logistics to ensure smooth execution.
  • Coordinate office maintenance, repairs, and serve as the main contact for building management, contractors, and suppliers.
  • Support the Chief of Staff with fire safety checks, first aid provisions, and workplace compliance.
  • Assist with onboarding by preparing equipment, system access, and welcome packs, welcoming new hires and ensuring their setup is ready from day one.
• Executive & Administrative Support
  • Provide light calendar support for senior leaders, helping coordinate meetings, manage scheduling conflicts, and book rooms.
  • Monitor the recruitment inbox, scheduling candidate correspondence and interviews with the senior leadership team.
  • Assist with travel bookings and itinerary preparation on an ad hoc basis.
  • Handle occasional administrative tasks such as preparing meeting materials, managing correspondence, or supporting team logistics.
• IT Support
  • Serve as the first point of contact for basic office tech issues e.g. printers, software access, tech replacements.
  • Liaise with IT vendors to coordinate repairs and elevate issues as needed.
• Culture and Events
  • Coordinate birthdays, anniversaries, and employee recognition initiatives.
  • Support with the planning and execution of team events, socials, lunches, offsites, and seasonal celebrations.
  • Support employee‑led culture and wellbeing initiatives, managing related purchases, bookings, and logistics.
  • Coordinate logistics for company updates, Friday all‑team sessions, and internal updates, ensuring these are circulated and recorded.
  • Own and maintain a yearly events and awareness calendar, planning seasonal celebrations, cultural/religious holidays, and key awareness months.

Qualifications

• 1–3 years of experience in an administrative, or operational support role.
• Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organisation.
• Experience managing multiple priorities in a fast‑paced environment while maintaining attention to detail.
• A strong customer service approach and mentality.
• A knack for spotting inefficiencies and taking initiative to improve processes.
• A track record of being the go‑to person who keeps things running behind the scenes.
• The ability to handle confidential employee matters with professionalism and discretion, knowing when to elevate.

This role would be ideally to start as soon as possible. Hours 9-5.30pm based 5 days in the Central London office.