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- Tasks: Support directors with daily office operations and manage appointments and documents.
- Company: Join a professional services firm that values collaboration and efficiency.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Perfect for those who thrive in fast-paced settings and enjoy multitasking.
- Qualifications: Administrative experience and proficiency in Microsoft Office are essential.
- Other info: Ideal for detail-oriented individuals who can handle sensitive information discreetly.
The predicted salary is between 28800 - 42000 £ per year.
Collaborating directly with directors providing highly valued support including the day to day running of the office needs to the office while also providing essential support reporting directly to directors in their operations. Role requires the management of general office administration, while performing other important duties for directors managing appointments, preparing documents for presentations, and managing diaries. The ideal candidate must be able to manage extremely sensitive information related to the business and office personnel with discretion.
Key Responsibilities
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Answering the telephone
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Greeting guests
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Basic office admin including printing filling.
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Managing directors’ diaries/appointments
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Scheduling meetings and events
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Sorting office repairs
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Writing documents on behalf of directors
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Taking minutes of meetings
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Administrative experience
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Proficient in Microsoft – Word, Excel, and Outlook
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Organisation Skills
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Time Management
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Customer Service Experience
Office Manager & PA - Professional Services (ID:19935) employer: Angela Mortimer Plc
Contact Detail:
Angela Mortimer Plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & PA - Professional Services (ID:19935)
✨Tip Number 1
Familiarize yourself with the specific software tools mentioned in the job description, especially Microsoft Word, Excel, and Outlook. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organizational skills by preparing a mock schedule or diary management plan. This can be a great conversation starter during interviews and will illustrate your ability to manage multiple tasks effectively.
✨Tip Number 3
Highlight any previous experience where you managed sensitive information. Be ready to discuss how you handled confidentiality in past roles, as this is crucial for the position.
✨Tip Number 4
Prepare to discuss your customer service experience in detail. Think of specific examples where you went above and beyond to assist clients or colleagues, as this will show your commitment to providing excellent support.
We think you need these skills to ace Office Manager & PA - Professional Services (ID:19935)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the responsibilities of the Office Manager & PA role. Emphasize your proficiency in Microsoft Word, Excel, and Outlook.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the position and detail how your organizational skills and experience in managing sensitive information make you an ideal candidate for supporting directors.
Showcase Your Communication Skills: Since the role involves greeting guests and answering the telephone, demonstrate your strong customer service experience and effective communication skills in your application.
Highlight Time Management Abilities: Discuss specific examples from your past roles where you successfully managed multiple tasks or appointments, showcasing your time management skills which are crucial for this position.
How to prepare for a job interview at Angela Mortimer Plc
✨Showcase Your Organizational Skills
Since the role requires strong organizational skills, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organized.
✨Demonstrate Discretion and Professionalism
Given the sensitivity of the information you'll handle, it's crucial to convey your ability to maintain confidentiality. Share experiences where you've dealt with sensitive information and how you ensured it remained secure.
✨Familiarize Yourself with Microsoft Office
As proficiency in Microsoft Word, Excel, and Outlook is essential, make sure to brush up on these programs. Be ready to discuss how you've used them in previous roles, especially for document preparation and scheduling.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, such as how you would handle a scheduling conflict or manage an unexpected office issue. Think through potential scenarios and your approach to resolving them.
