Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch EA support to the CEO and manage operational tasks in a dynamic banking environment.
- Company: Boutique investment bank in Mayfair, known for its personalised client service.
- Benefits: Fast-paced work environment with opportunities to enhance your administrative skills.
- Why this job: Join a small team and make a real impact while developing your career in finance.
- Qualifications: Experience as an EA, strong organisational skills, and a friendly, professional attitude.
- Other info: Immediate start available for the right candidate.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Executive Assistant & Operations Executive in Boutique Investment Bank, Mayfair
Responsibilities
- Full EA support to the Founder and CEO
- Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations
- Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently
- Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas
- Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base
- Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports.
- Oversee all office supplies and printers, manage utilities, maintenance, contracts, leases and landlord agreements
- Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations and operational and risk committee meetings
- Maintain an organised filing system of electronic documents
- Handle basic HR duties, including employee onboarding and coordinating performance reviews
- Uphold the strictest levels of confidentiality and integrity
Qualifications
- Extensive experience as an Executive Assistant reporting directly to senior/executive management
- Strong organisational, project management, and problem-solving skills with impeccable multi-tasking and workload management abilities
- Exceptional interpersonal and communication skills
- Friendly and professional demeanour
- Self-motivation, instinctive team orientation, and persistence
- Strong attention to detail
- Experience in high-intensity client service industries such as strategic consulting or investment banking and/or high growth companies is a plus
- Advanced Microsoft Office suite skills
About the Company
The company is a London-based independent investment banking firm providing M&A, corporate finance, and strategic advice tailored to our clients’ objectives. Their client supports financial services firms, institutional clients and family offices. Their global investment banking experience spans globally.
They are seeking an exceptional candidate, ideally with a financial services background who is happy working in a small office as the sole support person covering EA and Operational duties. Working five days office based you will support the Owner and the banking team with EA and operational tasks.
The company offers a supportive, professional fast-paced environment where you will have the opportunity to excel in your administrative skills. Immediate start for the right person.
#J-18808-Ljbffr
EA and Operations Specialist in Boutique Banking, West End, office based employer: Angela Mortimer Plc - International Division
Contact Detail:
Angela Mortimer Plc - International Division Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA and Operations Specialist in Boutique Banking, West End, office based
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and banking sectors. A friendly chat can lead to opportunities that aren’t even advertised yet. Don’t be shy; let them know you’re on the lookout for an EA role!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since it’s a boutique investment bank. Tailor your responses to show how your skills align with their needs, and don’t forget to highlight your experience in high-intensity client service.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you’ve managed complex schedules or projects in the past. This will demonstrate your ability to handle the fast-paced environment they offer.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace EA and Operations Specialist in Boutique Banking, West End, office based
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA and Operations Specialist role. Highlight your experience in supporting senior management, managing complex schedules, and any relevant skills that match the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills, attention to detail, and any experience in high-intensity client service industries.
Showcase Your Communication Skills: Since you'll be interfacing with clients and various teams, it's crucial to demonstrate your exceptional interpersonal and communication skills. Use clear and professional language throughout your application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Angela Mortimer Plc - International Division
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Operations Specialist. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex travel itineraries and coordinating executive communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss your organisational strategies and how you've successfully managed multiple tasks in high-pressure environments. Use examples from your past experiences to illustrate your project management skills and attention to detail, which are crucial for this position.
✨Demonstrate Professionalism and Interpersonal Skills
Since you'll be interfacing with clients and various functional areas, it's essential to convey a friendly yet professional demeanour. Practice your communication skills and think of scenarios where you've built effective working relationships. This will help you stand out as someone who can represent the company well.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.