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- Tasks: Support the CEO with scheduling, travel, and client communications in a dynamic banking environment.
- Company: Join a boutique investment bank in Mayfair, known for tailored financial services and strategic advice.
- Benefits: Enjoy a fast-paced, supportive office culture with opportunities to enhance your administrative skills.
- Why this job: Be part of a small team where your contributions directly impact client success and company growth.
- Qualifications: Experience as an Executive Assistant is essential; strong organisational and communication skills are a must.
- Other info: Immediate start available for the right candidate; ideal for those seeking a hands-on role in finance.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant & Operations Executive in Boutique Investment Bank, Mayfair
Job Responsibilities and Duties
• Full EA support to the Founder and CEO
• Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations
• Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently
• Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas
• Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base
• Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports.
• Oversee all office supplies and printers, manage utilities, maintenance, contracts, leases and landlord agreements
• Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations and operational and risk committee meetings
• Maintain an organised filing system of electronic documents
• Handle basic HR duties, including employee onboarding and coordinating performance reviews
• Uphold the strictest levels of confidentiality and integrity
Required Skills and Qualifications
• Extensive experience as an Executive Assistant reporting directly to senior/executive management
• Strong organisational, project management, and problem-solving skills with impeccable multi-tasking and workload management abilities
• Exceptional interpersonal and communication skills
• Friendly and professional demeanour
• Self-motivation, instinctive team orientation, and persistence
• Strong attention to detail
• Experience in high-intensity client service industries such as strategic consulting or investment banking and/or high growth companies is a plus
• Advanced Microsoft Office suite skills
The company is a London-based independent investment banking firm providing M&A, corporate finance, and strategic advice tailored to our clients’ objectives. Their client supports financial services firms, institutional clients and family offices. Their global investment banking experience spans globally.
They are seeking an exceptional candidate, ideally with a financial services background who is happy working in a small office as the sole support person covering EA and Operational duties. Working five days office based you will support the Owner and the banking team with EA and operational tasks.
The company offers a supportive, professional fast-paced environment where you will have the opportunity to excel in your administrative skills. Immediate start for the right person.
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EA and Operations Specialist in Boutique Banking, West End, office based employer: Angela Mortimer Plc - International Division
Contact Detail:
Angela Mortimer Plc - International Division Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA and Operations Specialist in Boutique Banking, West End, office based
✨Tip Number 1
Familiarise yourself with the boutique banking sector, especially in investment banking. Understanding the nuances of this industry will help you speak confidently about your knowledge during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the investment banking field, particularly those who work as Executive Assistants or in operational roles. Attend industry events or join relevant online forums to build connections that could lead to referrals or insider information about the company.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed complex travel itineraries and coordinated executive communications in previous roles. This will showcase your organisational skills and ability to handle high-pressure situations effectively.
✨Tip Number 4
Research the company’s values and recent projects to tailor your conversation during interviews. Being able to reference their work and align your skills with their needs will make you stand out as a candidate who is not only qualified but also genuinely interested in contributing to their success.
We think you need these skills to ace EA and Operations Specialist in Boutique Banking, West End, office based
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly any roles where you supported senior management. Emphasise your organisational skills and any relevant experience in investment banking or client service industries.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific skills that align with the job description, such as managing complex travel itineraries and coordinating executive communications.
Highlight Relevant Skills: In your application, focus on your strong interpersonal and communication skills. Provide examples of how you've built effective working relationships in previous roles, especially in high-pressure environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your documents are professionally formatted and free from typos, as attention to detail is crucial for this role.
How to prepare for a job interview at Angela Mortimer Plc - International Division
✨Showcase Your Organisational Skills
As an EA and Operations Specialist, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised complex schedules or managed projects in the past. This will demonstrate your capability to handle the demands of the role.
✨Demonstrate Professional Communication
Since you'll be interfacing with clients and senior management, it's important to exhibit exceptional communication skills. Practice articulating your thoughts clearly and professionally, and be ready to discuss how you've effectively communicated in previous roles.
✨Familiarise Yourself with the Company
Research the boutique investment bank and understand its services, clientele, and market position. Being knowledgeable about the company will not only impress the interviewers but also help you tailor your responses to align with their values and objectives.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle high-pressure situations. Think of specific scenarios from your past experiences where you successfully navigated challenges, particularly in client service or operational contexts.