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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and client communications in a dynamic banking environment.
- Company: Join a boutique investment bank in Mayfair, known for tailored financial services and strategic advice.
- Benefits: Enjoy a fast-paced, supportive office culture with opportunities to enhance your administrative skills.
- Why this job: Be part of a small team where your contributions directly impact client success and company growth.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Immediate start available for the right candidate; ideal for those seeking a hands-on role.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Executive Assistant & Operations Executive in Boutique Investment Bank, Mayfair
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Job Responsibilities and Duties
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• Full EA support to the Founder and CEO
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• Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations
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• Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently
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• Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas
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• Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base
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• Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports.
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• Oversee all office supplies and printers, manage utilities, maintenance, contracts, leases and landlord agreements
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• Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations and operational and risk committee meetings
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• Maintain an organised filing system of electronic documents
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• Handle basic HR duties, including employee onboarding and coordinating performance reviews
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• Uphold the strictest levels of confidentiality and integrity
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Required Skills and Qualifications
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• Extensive experience as an Executive Assistant reporting directly to senior/executive management
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• Strong organisational, project management, and problem-solving skills with impeccable multi-tasking and workload management abilities
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• Exceptional interpersonal and communication skills
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• Friendly and professional demeanour
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• Self-motivation, instinctive team orientation, and persistence
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• Strong attention to detail
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• Experience in high-intensity client service industries such as strategic consulting or investment banking and/or high growth companies is a plus
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• Advanced Microsoft Office suite skills
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The company is a London-based independent investment banking firm providing M&A, corporate finance, and strategic advice tailored to our clients’ objectives. Their client supports financial services firms, institutional clients and family offices. Their global investment banking experience spans globally.
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They are seeking an exceptional candidate, ideally with a financial services background who is happy working in a small office as the sole support person covering EA and Operational duties. Working five days office based you will support the Owner and the banking team with EA and operational tasks.
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The company offers a supportive, professional fast-paced environment where you will have the opportunity to excel in your administrative skills. Immediate start for the right person.
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EA and Operations Specialist in Boutique Banking, West End, office based employer: Angela Mortimer Plc - International Division
Contact Detail:
Angela Mortimer Plc - International Division Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA and Operations Specialist in Boutique Banking, West End, office based
✨Tip Number 1
Network within the financial services sector, especially in boutique investment banking. Attend industry events or webinars to connect with professionals who might provide insights or referrals for the EA and Operations Specialist role.
✨Tip Number 2
Familiarise yourself with the specific challenges faced by boutique investment banks. Understanding their operational needs and client service expectations can help you demonstrate your value during interviews.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or travel itinerary for a hypothetical CEO. This practical demonstration can set you apart and highlight your ability to manage complex tasks effectively.
✨Tip Number 4
Research the company’s culture and values. Tailor your conversations and questions during the interview to reflect your understanding of their ethos, which will show your genuine interest in becoming part of their team.
We think you need these skills to ace EA and Operations Specialist in Boutique Banking, West End, office based
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly any roles where you supported senior management. Emphasise your organisational and project management skills, as well as your ability to handle multiple tasks efficiently.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job responsibilities outlined in the description. Mention your experience in managing complex travel itineraries, coordinating communications, and maintaining professionalism with clients. Show enthusiasm for working in a boutique investment bank.
Highlight Relevant Skills: In your application, be sure to showcase your strong interpersonal and communication skills. Provide examples of how you've built effective working relationships in previous roles, especially in high-intensity client service environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of EA and Operations Specialist.
How to prepare for a job interview at Angela Mortimer Plc - International Division
✨Showcase Your EA Experience
Make sure to highlight your previous experience as an Executive Assistant, especially any roles where you reported directly to senior management. Be ready to discuss specific examples of how you managed complex travel itineraries and organised meetings.
✨Demonstrate Strong Communication Skills
Since the role involves interfacing with clients and various functional areas, it's crucial to demonstrate your exceptional interpersonal and communication skills. Prepare to share instances where you effectively communicated in high-pressure situations.
✨Emphasise Organisational Skills
The job requires strong organisational and project management skills. Be prepared to discuss how you prioritise tasks, manage workloads, and maintain an organised filing system. Consider sharing a time when your organisational skills led to a successful outcome.
✨Exhibit Professionalism and Discretion
As you'll be handling confidential information, it's important to convey your understanding of professionalism and integrity. Share examples of how you've maintained confidentiality in past roles and how you represent your company positively.