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- Tasks: Ensure smooth office operations and provide PA support to a dynamic investment team.
- Company: Boutique finance firm in central London with a supportive culture.
- Benefits: Competitive salary, discretionary bonuses, wellbeing events, and private health insurance.
- Why this job: Join a stylish office and make a real impact in a high-end finance environment.
- Qualifications: 3-5 years of Office Management and PA experience in a boutique setting.
- Other info: Enjoy a calm working atmosphere with excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Boutique Investment Management firm with stunning offices in central London require an experienced Office Manager/PA. You will report into the Business Services Manager who is extremely encouraging and supportive. Your role will be to help ensure the office runs smoothly along with providing Team PA support to 10 within the Investment Management team who are very well established, intelligent and appreciate a proactive, highly organised, efficient team player, happy to work autonomously and add value wherever is needed. You will also provide ad-hoc support to three within the Management team (CFO, COO and Legal Counsel).
The ideal candidate will have at least 3-5 years + previous Office Management and PA experience, be used to working in a high end boutique culture (ideally Finance). You will be office based 5 days, hours are 9-5pm with flexibility when required for breakfast meetings or to receive deliveries (8.45am). The offices are beautiful, newly refurbished with a very calm, sleek feel which provides a positive working environment. You will be based front of house therefore will get to know clients and all staff really well, being the first point of contact, helping all to feel welcome and building an instant rapport.
Employee wellbeing is very much a core value culturally who offer an extensive benefits package including discretionary bonuses, wellbeing events for all staff, fortnightly massages, free breakfast on Fridays, free fruit, company wide events, 10% pension, BUPA, private health and private travel insurance.
Key duties:- Efficient daily office/operational management to ensure the office runs smoothly
- Providing a professional working environment at all times for colleagues and clients
- Liaising with and managing suppliers/contractors/building management regarding supplies
- Ensuring meeting rooms are prepped with correct equipment and refreshments
- Coordinate visitor access with building security and provide refreshments when required
- Being the main point of contact for any administration/operational enquiries for the team
- Act as Office Fire Marshal and First Aider
- Managing compliance and safety
- Manage the office inbox, incoming calls, deliveries and courier arrangements
- PA support to the investment team of 10 and Management team of 3 (ad hoc support)
- Extensive diary management
- Booking UK and occasionally international travel for the team
- Booking meeting rooms and conferences
- Process expenses and manage quarterly invoices
- Deputise for the Business Services Lead when required
- Coordinate internal and external team events including lunches, office events and socials
- On occasion cover for Investor Relations Associate when required
An excellent opportunity for a proactive, highly organised candidate seeking a hybrid role using their Office Management and PA experience within a high end, boutique finance environment!
Office Manager/PA– Boutique Finance – London - £45,000 - £55,000 + excellent benefits employer: Angela Mortimer Plc- Enterprise
Contact Detail:
Angela Mortimer Plc- Enterprise Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/PA– Boutique Finance – London - £45,000 - £55,000 + excellent benefits
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Office Manager/PA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Since this is a boutique finance firm, show them you understand their high-end environment and how you can contribute to their smooth operations.
✨Tip Number 3
Practice your elevator pitch! You want to be able to succinctly explain why you're the perfect fit for the Office Manager/PA role. Highlight your experience and how you can add value to their team right from the get-go.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Manager/PA– Boutique Finance – London - £45,000 - £55,000 + excellent benefits
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Office Manager/PA role. Highlight your previous office management and PA experience, especially in a high-end boutique environment like finance.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and enthusiasm for the role. Mention why you’re excited about working in a boutique finance firm and how you can contribute to the team’s success.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed multiple tasks or projects. This will demonstrate your ability to keep things running smoothly, which is key for this position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Angela Mortimer Plc- Enterprise
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager/PA role and its responsibilities. Familiarise yourself with the specific duties mentioned in the job description, such as diary management and liaising with suppliers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires a highly organised individual, prepare examples of how you've successfully managed multiple tasks in previous positions. Think about times when you had to prioritise competing demands or streamline processes to improve efficiency. Be ready to discuss these experiences during the interview.
✨Emphasise Your Proactive Nature
The firm is looking for someone who can add value autonomously. Prepare to share instances where you've taken the initiative to solve problems or improve office operations without being prompted. This will highlight your proactive approach and align with the firm's culture of employee wellbeing and support.
✨Build Rapport with the Interviewer
As you'll be the first point of contact for clients and staff, it's essential to demonstrate your interpersonal skills. During the interview, engage with the interviewer by asking thoughtful questions and showing genuine interest in their responses. This will help you build rapport and leave a positive impression.