At a Glance
- Tasks: Be the first point of contact and provide top-notch admin support in a busy service.
- Company: Join a multi-award-winning NHS organisation dedicated to caring and innovation.
- Benefits: Enjoy flexible working, extensive training, and a fantastic benefits package.
- Other info: Opportunities for career growth and a focus on work-life balance.
- Why this job: Make a real difference in healthcare while developing your career in a supportive environment.
- Qualifications: Experience in administration, excellent communication skills, and proficiency in Microsoft Office.
The predicted salary is between 23970 - 25674 £ per year.
We are looking for an enthusiastic, motivated and experienced secretary/team administrator to work in a busy Integrated Autism Service. The post holder will be the first point of contact for the service and must possess excellent interpersonal skills and resources to respond appropriately to enquiries from individuals, parents/carers and other professionals.
The post holder will provide high quality, comprehensive secretarial and administrative support to the Integrated Autism Service, meeting the requirements of both the health and social care workforce within the service. This post is a fixed term/secondment for 9 months until 31st of March 2027 due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
This post covers a range of administrative tasks to maintain prompt and accurate patient records. You will be working with clinicians, support staff and fellow team administrators. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will have excellent keyboard skills and be proficient in the use of Microsoft packages, including Word, Excel and Outlook. You will be required to use the patient recording systems WCCIS, to organise clinics (booking of rooms etc) and book patients into clinics. The ability to prioritise your work and be highly organised is paramount to this post, as is excellent interpersonal communication skills, which includes a friendly telephone manner, whilst also providing a professional, sensitive manner and maintaining confidentiality at all times.
Essential Skills:
- Keyboard skills to RSA III or equivalent secretarial experience
- Maths and English GCSE
- Computer literate with good understanding of software programmes
- Basic knowledge of medical terminology
- Knowledge of secretarial and administrative procedures and systems
- Experience of working in an administration or secretarial post
- Possess excellent communication/telephone skills
- Ability to work with staff at all levels
- Ability to be independently mobile to meet the requirements of the service
- Ability to work on your own initiative in an often pressured and fast moving environment
Desirable Skills:
- Knowledge of using CWS
- WelshPAS trained
- Management of Waiting Lists
- Time management skills
- Attention to detail
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career.
The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Team Administrator employer: Aneurin Bevan University Health Board
Aneurin Bevan University Health Board is an exceptional employer that prioritises the well-being and professional growth of its staff. With a commitment to providing comprehensive training, flexible working arrangements, and a supportive work culture, employees are empowered to thrive in their roles while contributing to a pioneering healthcare service. Join us to be part of a dedicated team that values your contributions and offers a rewarding career path in a dynamic environment.
Contact Details:
Aneurin Bevan University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Get to know the company! Research Aneurin Bevan University Health Board and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend relevant events. This can give you insider info about the role and might even lead to a referral, which can boost your chances of landing the job.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent interpersonal skills, consider doing mock interviews with friends or family. Focus on being friendly yet professional, just like you would be when dealing with parents, carers, and professionals.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the position. Don’t forget to highlight your relevant experience and skills that match the job description!
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're genuinely excited about joining our Integrated Autism Service and making a difference.
Tailor Your CV:Make sure your CV highlights relevant experience and skills that match the job description. We’re looking for excellent communication skills and administrative experience, so don’t hold back on showcasing those!
Be Professional Yet Friendly:Since you'll be the first point of contact, it’s important to convey a professional yet approachable tone in your application. We want to see that you can balance professionalism with a friendly manner.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this fantastic opportunity.
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Administrator role. Familiarise yourself with the key responsibilities, such as managing patient records and providing administrative support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Interpersonal Skills
Since this role requires excellent communication skills, be prepared to demonstrate your interpersonal abilities during the interview. Think of examples where you've successfully handled enquiries or worked with a diverse range of people. A friendly yet professional manner can really set you apart!
✨Highlight Your Tech Savvy
Make sure to mention your proficiency in Microsoft packages like Word, Excel, and Outlook. If you have experience with patient recording systems like WCCIS, bring that up too! Being tech-savvy is crucial for this role, so don’t shy away from showcasing your skills.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to prioritise tasks and manage time effectively. Think about how you would handle a busy day with multiple demands. Practising these scenarios can help you articulate your thought process and demonstrate your organisational skills.
