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- Tasks: Provide secretarial support to Consultant Paediatricians in a busy hospital environment.
- Company: Join the award-winning Aneurin Bevan University Health Board, dedicated to exceptional patient care.
- Benefits: Enjoy flexible working, extensive training, and a supportive workplace culture.
- Why this job: Make a real difference in children's healthcare while developing your career in a dynamic team.
- Qualifications: Experience in secretarial roles and knowledge of medical terminology are essential.
- Other info: Welsh speakers are encouraged to apply; we value diversity and inclusivity.
The predicted salary is between 36000 - 60000 £ per year.
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English. Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email. We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board supports flexible working. Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.
Job overview
To provide a full confidential secretarial service to Consultant Paediatricians and team. Carry out duties as defined by the Service Manager to meet the needs of the service. To manage and prioritise own workload and work independently to defined policies and procedures.
Main duties
An exciting opportunity has arisen for an experienced Medical Secretary to join the busy Paediatric Department at Royal Gwent Hospital in Newport. It is essential that the post holder is an organised and motivated individual with excellent audio-typing and interpersonal skills, plus a sound knowledge of medical terminology. The successful candidate will be expected to provide comprehensive secretarial and administrative support across the department as required. The successful post holder must be reliable and flexible to meet service needs and used to working in a busy and demanding environment, with excellent organisational and prioritisation skills. They will be able to work on their own initiative, exercising judgement to solve any problems arising. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Values and criteria
Essential criteria
- Able to deal with patients in a sympathetic manner
- Able to demonstrate tact and diplomacy
Qualifications
Essential criteria
- English language GCSE O level or equivalent
- Knowledge of secretarial procedures to level 3 or equivalent
- Computer literate
- Knowledge of medical terminology
Desirable criteria
- AMSPAR Diploma
- CWS, Myrddin and MedSecs knowledge
- RSA III or equivalent
Experience
Essential criteria
- Working in a secretarial post
Desirable criteria
- NHS experience
- MedSec experience
Other and Aptitudes
Essential criteria
- Methodical, able to demonstrate attention to detail
- Reliable and flexible to meet the needs of the service
- Team player, but able to work on own initiative
Desirable criteria
- Able to travel between hospital sites
Aptitude and Abilities
Essential criteria
- Excellent communication/telephone skills
- Prioritise workload
- Exercising judgement to solve problems
- Ability to work with staff at all levels
Desirable criteria
- Ability to speak Welsh
Paediatric Medical Secretary in Newport employer: Aneurin Bevan University Health Board
Contact Detail:
Aneurin Bevan University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Paediatric Medical Secretary in Newport
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Aneurin Bevan University Health Board on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions. We can even role-play with a friend or family member. This helps us articulate our experience and skills clearly, making us stand out as the perfect fit for the Paediatric Medical Secretary role.
✨Tip Number 3
Don’t forget to ask questions during the interview! It shows we’re engaged and keen. Think about what we want to know about the team dynamics or the challenges of the role—this can help us decide if it’s the right fit for us too.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple way to express our appreciation and reiterate our enthusiasm for the position. Plus, it keeps us fresh in their minds as they make their decision!
We think you need these skills to ace Paediatric Medical Secretary in Newport
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Paediatric Medical Secretary role. Highlight your relevant experience, especially in secretarial positions, and showcase your knowledge of medical terminology. This will help us see how you fit into our team!
Show Off Your Skills: Don’t hold back on showcasing your audio-typing and organisational skills. We want to know how you manage your workload and prioritise tasks, so give us examples that demonstrate your ability to work independently in a busy environment.
Be Yourself: Let your personality shine through in your application! We value interpersonal skills and the ability to deal with patients sympathetically, so share any experiences that highlight your communication skills and empathy.
Apply Early!: We encourage you to apply as soon as possible through our website. Remember, we might close the vacancy early if we find the right candidate, so don’t miss out on this exciting opportunity to join our team!
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Know Your Stuff
Make sure you brush up on medical terminology and secretarial procedures relevant to the role. Familiarise yourself with common paediatric terms and the specific duties of a Medical Secretary in a busy department. This will help you answer questions confidently and show that you're prepared.
✨Showcase Your Skills
Prepare examples that highlight your organisational skills, attention to detail, and ability to work independently. Think of situations where you've successfully managed your workload or solved problems on your own. This will demonstrate your capability to handle the demands of the role.
✨Be Ready for Scenarios
Expect situational questions that assess how you would handle various challenges in the role. Practice responses to scenarios like dealing with difficult patients or prioritising urgent tasks. This will help you think on your feet during the interview.
✨Ask Questions
Prepare thoughtful questions about the team dynamics, the department's goals, and any support available for new staff. This shows your interest in the role and helps you gauge if the workplace is the right fit for you.
