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- Tasks: Provide secretarial support to a Consultant Psychiatrist and the medical team.
- Company: Join the award-winning Aneurin Bevan University Health Board.
- Benefits: Flexible working, extensive training, and a supportive Wellbeing Centre.
- Why this job: Make a real difference in healthcare while developing your career.
- Qualifications: Administrative experience and strong communication skills are essential.
- Other info: Opportunity for growth in a dynamic NHS environment.
The predicted salary is between 28800 - 43200 £ per year.
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English. Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed.
If you need any documents in a larger font or a different format (such as braille) please contact the recruiting manager named in the job advert or contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email. We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are shortlisted for this post, you will be contacted via the email account you used to apply, so please check your account regularly.
Aneurin Bevan University Health Board supports flexible working. This vacancy may be withdrawn at any time should it be filled via internal redeployment.
Job Overview
To provide comprehensive secretarial and administrative support to the Consultant Psychiatrist and wider medical team. Works independently to defined policies and procedures and manages own workload. This post is fixed term/secondment for 12 months due to funding; this will be reviewed after 12 months. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
- To complete all secretarial work in a timely and efficient manner as requested by the Consultant Psychiatrist, Associate Specialist, Staff Grade, Specialist Registrar and SHO. This will include shorthand, audio-typing, word processing, data entry as necessary.
- To process both incoming and outgoing mail for the Medical and wider team.
- Receiving telephone calls, sometimes of complex and sensitive nature and providing general non-clinical advice/information to members of the public, service users, other professionals and staff on a daily basis.
- To exercise judgement when dealing with enquiries and to implement an effective and robust system to ensure that queries are answered in an accurate and timely manner. This will include problem solving skills to assist patients and staff with a variety of enquiries.
- Ensuring a robust messaging system is in place to/from your Medical Team, and that records are maintained.
The ability to speak Welsh is desirable; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. We offer opportunities for everyone to start, grow and build your career, with extensive training and development opportunities, flexible working, and a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Essential and Desirable criteria
Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
Experience of working within an MDT
Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
Previous administrative experience
Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
Forensic Medical Secretary in Newport employer: Aneurin Bevan University Health Board
Contact Detail:
Aneurin Bevan University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Forensic Medical Secretary in Newport
✨Tip Number 1
Get to know the company! Research Aneurin Bevan University Health Board and understand their values and mission. This will help you tailor your responses during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to the Forensic Medical Secretary role. Think about how your skills and experiences align with the job description, and rehearse your answers to boost your confidence.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights into the company culture and even share tips on the interview process. Plus, it shows you're proactive and engaged!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, keep an eye on your email for updates – they’ll be reaching out to you there if you’re shortlisted!
We think you need these skills to ace Forensic Medical Secretary in Newport
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Forensic Medical Secretary. We want to see how you can bring value to our team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’re a great fit for the position.
Check Your Details: Before hitting send, double-check all your details, especially your contact information. We’ll be reaching out via the email you provide, so make sure it’s correct and that you check it regularly!
Apply Early: Don’t wait until the last minute to submit your application! We might close the vacancy sooner than expected, so get your application in early to ensure you’re considered for this exciting opportunity with us.
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description for the Forensic Medical Secretary position. Familiarise yourself with the key responsibilities, such as secretarial work and managing communications. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Practice Your Communication Skills
Given that this role involves handling sensitive information and providing advice, practice articulating your thoughts clearly and confidently. You might want to role-play common interview questions with a friend or family member, focusing on how you would handle complex enquiries or communicate with the medical team.
✨Showcase Your Problem-Solving Abilities
Prepare examples from your past experiences where you successfully solved problems or managed difficult situations. This could be anything from dealing with a challenging query to implementing an efficient system for communication. Highlighting these skills will show that you can think on your feet and adapt to the demands of the role.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, training opportunities, or the organisation's future plans. This not only shows your interest in the role but also helps you gauge if the workplace is the right fit for you.
