At a Glance
- Tasks: Provide admin support and coordinate restorative clinical supervision sessions.
- Company: Aneurin Bevan University Health Board, committed to equal opportunities.
- Benefits: Flexible working, supportive environment, and opportunities for personal growth.
- Other info: Encourages applications from diverse backgrounds and offers reasonable adjustments.
- Why this job: Make a difference in staff wellbeing while developing your organisational skills.
- Qualifications: GCSE level education and proficiency in Microsoft Office required.
The predicted salary is between 24000 - 28000 £ per year.
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the armed forces community. Applicants may apply in Welsh; we will treat Welsh applications no less favourably than English ones. If you have any particular requirements to enable you to participate in the application and selection process, please let us know. We will be pleased to discuss reasonable adjustments or support needed. If you require documents in a larger font or a different format such as braille, contact the recruiting manager named in the job advert or, alternatively, contact the Aneurin Bevan University Health Board recruitment team at 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk.
The post holder will provide administrative and coordination support to the Professional Nurse Advocate (PNA) and Restorative Clinical Supervision (RCS) service, ensuring efficient organization of restorative clinical supervision sessions, accurate data capture, and effective communication across primary and community teams. The post holder will play a key role in supporting staff wellbeing initiatives and enabling access to psychologically safe supervision spaces. The role requires working independently and managing your own workload to defined policies and procedures.
Responsibilities
- Organize RCS sessions across multiple sites (DN, CRT, wards, community teams).
- Manage diaries for PNA/RCS facilitators.
- Coordinate bookings via Outlook and MS Teams.
- Support site‑based delivery, including travel coordination where needed.
- Support event organization.
- Maintain accurate records of session delivery, attendance, and facilitator activity.
- Use systems such as ESR, Microsoft Forms, and Excel dashboards.
- Produce monthly reports for the PNA Lead Nurse.
- Support data collection aligned with All‑Wales RCS reporting requirements.
- Act as point of contact for RCS enquiries; use own judgement when escalation is required.
- Communicate and exchange information with staff from other departments and external contacts.
- Prepare posters and QR codes for promotion.
- Facilitate team communications.
- Support engagement initiatives to improve uptake.
- Prepare meeting agendas and take minutes.
- Maintain shared drives and documentation.
- Assist with audit and quality improvement activity.
- Propose and implement changes to policies and procedures relevant to your work area.
Qualifications and Knowledge
Essential Criteria
- Educated to GCSE level or equivalent.
- Knowledge of secretarial or administrative procedures and systems.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent organisational and time‑management skills.
Desirable Criteria
- Experience with ESR / TRAC / NHS systems.
- Experience supporting education or workforce programmes.
- Understanding of staff wellbeing or supervision models.
- Professional attitude with a commitment to confidentiality.
We reserve the right to close this vacancy at any time; please apply early to ensure consideration.
Administrative Support Officer in Newbridge employer: Aneurin Bevan University Health Board
At Aneurin Bevan University Health Board, we pride ourselves on being an inclusive employer that values diversity and promotes a supportive work culture. As an Administrative Support Officer, you will have the opportunity to contribute to staff wellbeing initiatives while enjoying professional growth through training and development opportunities in a dynamic healthcare environment. Our commitment to flexible working arrangements and a psychologically safe workplace makes us an excellent choice for those seeking meaningful and rewarding employment in the heart of Wales.
Contact Details:
Aneurin Bevan University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Support Officer in Newbridge
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the Aneurin Bevan University Health Board. Understanding their values and how they support staff wellbeing can give you an edge in your conversation.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your skills in organisation and communication.
✨Tip Number 3
Show off your tech skills! Since the role involves using Microsoft Office and other systems, be ready to discuss your experience with these tools. Maybe even prepare a quick example of how you've used them effectively in past roles.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Administrative Support Officer in Newbridge
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Support Officer. We want to see how you can bring value to our team, so don’t be shy about showcasing your relevant experience!
Show Off Your Organisational Skills:Since this role is all about organisation and coordination, give us examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you handle your workload and keep everything running smoothly!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and your main points stand out. This will help us understand your qualifications quickly!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Support Officer. Familiarise yourself with the key tasks like organising RCS sessions and managing diaries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Tech Skills
Since proficiency in Microsoft Office is essential, be ready to discuss your experience with Word, Excel, and Outlook. You might even want to prepare examples of how you've used these tools in previous roles, especially for tasks like data capture or report generation.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage your workload independently. Think of scenarios where you've had to juggle multiple tasks or resolve conflicts, and be ready to explain how you handled them effectively.
✨Emphasise Communication Skills
As the role involves liaising with various teams and external contacts, highlight your communication skills. Prepare examples of how you've facilitated team communications or supported engagement initiatives in the past, as this will show your capability to thrive in a collaborative environment.
