Inpatient Scheduler

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed. Please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01497 745805 option 3.

If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are shortlisted, you will be contacted via your email account used to apply, so please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment-related correspondence via the email registered on the application form.

Aneurin Bevan University Health Board supports flexible working.

Please be advised that there is a temporary top-up for Bands 2 and 3 to reflect the incorporation of the top-up to the living wage of £12.60 per hour (£24,638 per annum). This temporary top-up will be in place until the annual pay uplift for 2025/26 is confirmed.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.

Job Overview

An exciting career opportunity has arisen within the In Patient Scheduling Team. The post holder will be responsible for booking Outpatient and Inpatient treatments, managing waiting lists, and validating Referral to Treatment Time (RTT) pathways.

Main duties of the job

The post holder will ensure all protocols are followed and undertake appropriate actions to adhere to RTT rules. They will plan, prioritize, and organize theatre and clinic lists, considering pre-assessment, equipment availability, clinicians, clinical need, case mixes, and other relevant factors. The ability to adjust plans according to changes is essential.

Managing workload according to departmental policies and procedures is required, with support from a manager when needed. Each scheduler handles a large volume of theatre and clinic lists, allocating patients within defined timescales.

The ability to speak Welsh is desirable; applications from English and Welsh speakers are equally welcome.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation committed to caring. We provide an exceptional workplace where staff are trusted and valued. We offer opportunities for career development, flexible working, extensive training, and professional pathways, including management development programs. Our strategy emphasizes care closer to home and high-quality hospital services, including the Grange University Hospital, opened in November 2020.

Qualifications And Knowledge

Essential criteria

• Good general education including English and Mathematics at GCSE (Grade C or above) or equivalent, or demonstrable NVQ Level 3 knowledge and experience.
• IT skills in Microsoft Word and Excel.
• Experience handling sensitive telephone calls and accurately recording information into electronic systems.

Desirable criteria

• Knowledge of waiting list procedures.
• Experience using Myrrdin and CWS.

Skills and Attributes

Essential criteria

• Ability to work under pressure and meet tight deadlines, handling difficult situations involving patients, the public, and visitors.
• Good administrative and organizational skills, with the ability to prioritize tasks.

Desirable (but not essential)

• Welsh speaker (Level 1) or willingness to work towards this skill.

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