At a Glance
- Tasks: Provide executive support and coordinate projects for the Medical Director.
- Company: Join Aneurin Bevan University Health Board, a leading NHS organisation.
- Benefits: Enjoy flexible working, comprehensive NHS benefits, and development opportunities.
- Other info: Inclusive workplace committed to valuing and developing all staff.
- Why this job: Make a real impact in healthcare while supporting senior leadership.
- Qualifications: Experience as a personal assistant and managing complex issues required.
The predicted salary is between 25147 - 27596 £ per year.
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community.
Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
We reserve the right to close this vacancy at any time, so we encourage early applications to ensure consideration for this post.
Job Overview
Executive Assistant & Business Support Officer within the Medical Director's Office, providing comprehensive executive support, coordinating projects, and supporting service improvement initiatives across the Medical Directorate.
Main duties of the job
- Provide comprehensive executive and administrative support to the Medical Director.
- Manage a complex diary, prioritising competing commitments.
- Act as a key point of contact for the Medical Director's Office, liaising with Executive Directors, senior clinicians, managers, Welsh Government officials, patients and external stakeholders.
- Coordinate and service senior-level meetings, committees, workshops and events, including preparation of agendas, papers, minutes and action logs.
- Support projects, programmes and service improvement initiatives across the Medical Directorate.
- Prepare reports, presentations, briefing papers and correspondence on behalf of the Medical Director and senior leadership team.
- Monitor and track actions arising from meetings, projects and executive decisions.
- Support governance processes including medical revalidation, consultant performance matters and other Medical Directorate activities.
- Develop and maintain effective records management, filing and Share Point systems.
- Assist with procurement, invoice processing, expenses and other business administration functions.
- Handle sensitive and confidential information with discretion and professionalism.
- Working for our organisation
Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent.
With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings.
As a University Health Board, research, education, and innovation are central to our work.
We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop.
We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package.
Salary
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Experience
- Experience of personal assistant to manager.
- Experience managing complex issues.
- Experience prioritising competing demands.
- #J-18808-Ljbffr
Executive Assistant & Business Support Officer to the Medical Director-INTERNAL in Caerleon employer: Aneurin Bevan University Health Board
Aneurin Bevan University Health Board is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional development. With a focus on meaningful contributions to public health, employees benefit from comprehensive training opportunities and a collaborative environment that fosters growth and innovation in the healthcare sector.
Contact Details:
Aneurin Bevan University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Business Support Officer to the Medical Director-INTERNAL in Caerleon
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We think you need these skills to ace Executive Assistant & Business Support Officer to the Medical Director-INTERNAL in Caerleon
Some tips for your application 🫡
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Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Aneurin Bevan University Health Board. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Aneurin Bevan University Health Board. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
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Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Aneurin Bevan University Health Board’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
